Administrative Specialist 1 Confidential - TCA / EEO Office

Paraprofessional

The Ocean Vicinage is seeking a proactive and detail-oriented paraprofessional to provide support to the Trial Court Administrator (Court Executive 3b) and EEO / AA Officer (Court Executive 1b) in the daily operations of the courthouse. The selected candidate will act as a lead worker and perform both paraprofessional and mastery level clerical functions in support of the business operations of the Judiciary.

The selected candidate will possess excellent administrative, reasoning, technical, teamwork and customer service skills. This position handles a high volume of confidential information, and the selected candidate will need to demonstrate conscientiousness in their day-to-day practices. Proficiency in Microsoft Suite is preferred.

Tasks include, but are not limited to :

Review and analyze communications received in the TCA Office and take appropriate action.

Communicate with employees, judges, attorneys, community organizations, and members of the public for needed information and document appropriately.

Explain Judiciary policies or procedures and make referrals as appropriate.

Prepare meeting agendas and record minutes for various committees.

Coordinate and manage calendars, including the TCA and Human Resources Conference Rooms.

Act as a lead worker for the EEO / AA Advisory Committee.

Order and maintain supplies for the TCA and EEO Offices.

Prepare for and staff outreach events and diversity programs.

Maintain statistical data and records for complaints, recruitments, workforce, training, and other EEO / AA areas of responsibility.

Assist with the preparation of confidential monthly and quarterly tracking reports.

Work on multiple assignments while ensuring effective time management and prioritization.

Recommend improvements in work processes and administrative practices.

Perform related duties as required.

Regular and predictable physical presence at the worksite is an essential function of this position.

The Judiciary offers a strong opportunity for growth. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.