Associate Director Meeting Planning, Speaker

Job Description

Job Description

Why Join the HWP Group?

Health & Wellness Partners, LLC (HWP), is a medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care and transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. We bring clients, providers, and patients outstanding educational programming paired with innovative digital and interactive dissemination vehicles.

We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace.

For more information, visit thehwpgroup.com.

What You Need to Know

We’re looking to add an Associate Director, Meeting Planning & Speaker Bureau Services to our Speaker Bureau team. The Assoicate Director will be responsible for oversight and direction of services related to pharmaceutical company sponsored in-person and virtual speaker bureau programs. This includes serving as point of contact for clients related to logistical services for their speaker bureau programs lifecycle.

What You’ll Do

• Ensure flawless execution of events to include meeting venue requirements, audio-visual or other equipment needs, food and beverage, and travel arrangements, assuring budgetary guidelines are met
• Oversee speaker bureau program planning for a designated smaller territory
• Handle program components—both writing and operationalizing all logistical speaker bureau components to support the meeting planning and closeout teams across clients
• Assist the Program Director with client communications and status updates
• Act as the day-to-day point of contact to the Meeting Planning team
• Attend face-to-face client meetings
• Ensure work instructions / business rules are adhered too
• Support the Director with reporting, program closeouts, reconciliations, SLAs

What You’ll Have

What We Offer

M / F / D / V

Please note, we will only respond to candidates we deem qualified.