Executive Administrative Assistant
We are excited to bring on an Executive Administrative Assistant to our IT Technology Office to work out of our Radnor, PA office 3-4 days a week.
What you'll be doing :
- Manage leader's calendar including scheduling meetings, conferences and appointments while constantly monitoring availability and prioritizing commitments to ensure optimal use of time
- Arrange and coordinate travel including flight, hotel, ground transportation and meal reservations and prepare corresponding itineraries
- Process expense reports and invoices for payment in a timely manner
- Plan, coordinate and execute special events and / or projects as needed
- Prepare leader(s) for meetings by creating, gathering, and / or organizing materials, identifying key questions to be prepared to answer and preparing reference material in an effective manner
- Prepare complex reports and presentations which may require conducting research to add value to material and / or gathering and summarizing information and / or data
- Proofread complex documents, presentations, and reports for grammatical and typographical errors
- Prepare, organize and maintain correspondence, memorandums, and documents, which may be confidential in nature for leaders review and approve
- Receive and screen telephone calls, correspondence and / or visitors and acts as primary resource for internal and external contacts, facilitating a professional image of LFG
- Order supplies and coordinate routine maintenance and repairs to office equipment
What we're looking for :
7-10+ Years administrative support experience in a complex corporate environmentDemonstrates the ability to use sound judgment and discretion regarding confidential informationStrong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Demonstrates ability to work in a fast-paced environment and in stressful situationsDemonstrates excellent organizational skills with the ability to prioritize workload and multi-task while maintaining strict attention to detailAbility to anticipate upcoming needs and willingness to proactively act on those needsDemonstrated solid relationship management skills with internal and / or external clients (e.g. management, peers, colleagues, customers)Demonstrates strong interpersonal skills with a collaborative styleHigh School diploma or GEDApplications for this position will be accepted through October 31, 2025, subject to earlier closure due to applicant volume.