Office Manager

About Hanley Investment Group

Hanley Investment Group has a team of specialized retail investment brokers that advise clients on the sale of single-tenant, multi-tenant, and anchored shopping centers as well as mixed-use and urban retail properties nationwide.

Our team has redefined the experience of selling retail investment properties. Our relentless commitment to exceptional service and creative thinking is the reason we have completed more than $11 billion in retail transactions.

Our expertise, performance, and unwavering dedication to put client needs first continues to set us apart in the industry.

About the Position

We are seeking an Office Manager with some Executive Assistant duties to support the company and our executive team to ensure the smooth operation of the companies office environment.

You will report directly to the executive team. The ideal candidate is highly organized, proactive, and possesses a strong ability to multitask and prioritize in a dynamic fast pace setting.

Job Duties and Responsibilities

• Provide comprehensive support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Ensure the office operates smoothly and efficiently, overseeing office supplies, maintenance, and vendor relationships.
• Develop and implement office policies and procedures to improve operational efficiency.
• Serve as the first point of contact for internal and external stakeholders, handling inquiries and providing exceptional service.
• Manage office-related budgets and expenses, ensuring cost-effective practices.
• Coordinate internal events and meetings, ensuring they are executed flawlessly.
• Maintain confidential documents and records, ensuring compliance with legal and company requirements.
• Assist with HR-related tasks, including onboarding new employees and maintaining employee records.
• Train new employees or team members on operational procedures and processes, ensuring they are familiar with organizational protocols.
• Serve as a liaison between different departments or teams within the organization, facilitating effective communication and collaboration.
• Develop and implement emergency response plans to address unexpected operational disruptions or potential emergencies.
• Address any issues that arise in the office and propose solutions to prevent future problems.

Skills / Qualifications

• Experience as an Executive Assistant, Office Manager, Operations Manager, Operations Coordinator, or similar role, with a strong track record of supporting senior-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong communication and interpersonal skills, capable of building relationships with team members and external partners.
• Proficiency in Office 365, including Word, Excel, PowerPoint, and Outlook.
• Experience in handling confidential information with discretion.
• Ability to work independently and collaboratively in a fast-paced environment.
• Detail-oriented with a proactive approach to solving problems and managing workloads.

Education / Experience

• Bachelor's Degree preferred.
• At least 3 years of experience as an executive assistant, office manager or operations

Additional Requirements

• Full-time, in-office position.
• Must pass a background and employment history check.
• Must be able to frequently ascend and descend stairs.
• Must be able to lift and carry items weighing up to 20 pounds.
• Local candidates only. No moving expenses paid.

Position Includes

• Full-time, 40 hours per week
• Paid Time Off, Holidays, and Sick Time
• Medical & Dental Benefits
• 401K Plan
29 days ago