Sr. Facilities Specialist

Sr. Facilities Specialist

Stanford Bio-X supports, organizes, and facilitates interdisciplinary research connected to biology and medicine. Ideas and methods embodied in engineering, computer science, physics, chemistry, and other fields are being brought to bear upon important challenges in bioscience. In turn, bioscience creates new opportunities in other fields. Significant discoveries and creative inventions are accelerated through formation of new collaborative teams.

Students and faculty are broadening and enriching their training in science and technology to more fully integrate fields, departments, and schools at Stanford. Educational events for Bio-X participants and for the public are planned to motivate thoughtful discussions of social and ethical issues connected with scientific advances. Bio-X aims to make Stanford the most exciting place in the world for combining a broad range of scientific and engineering disciplines in biosciences research and for training the next generation of leaders.

The hub for Stanford Bio-X is the iconic James H. Clark Center where sweeping windows reveal open lab spaces which dissolve the walls between labs, people and ideas. Researchers flow through this nexus that blends traditional departments, schools and areas of study. The three-story, 245,000-square-foot research center brings together under one roof a variety of disciplines, including biology, medicine, chemistry, physics and engineering. That's why it is an ark it houses a menagerie of disciplines and specialties that coexist side by side. But it's also a cauldron ideas and discoveries are always brewing and mixing inside it.

The Sr. Facilities Specialist for the James H. Clark Center oversees all building operations, maintenance, and safety functions for a complex research facility. The position manages facility systems, coordinates repairs and renovations, ensures safety and compliance, and oversees space planning, access control, and mail services. Working independently and in collaboration with university partners and vendors, this role ensures the building operates safely, efficiently, and in support of the university's research mission.

Core duties include :

• Serve as property operations / maintenance point of contact for facilities' issues; initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion; suggest metrics, monitor and report related trends.
• Perform condition assessments on appearance, equipment, or troubleshooting; analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage / optimization; analyze data and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications; manage related budget; coordinate maintenance logistics.
• Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers.
• Implement facility security programs by developing procedures / practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs; and assessing and changing access schedules.
• Complete project coordination by : performing the assigned tasks within department projects; acting as a project coordinator / liaison; and overseeing and executing projects, including their organization, scheduling, budgeting, and implementation.
• Serve as safety management coordinator by : correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and / or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.
• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
• Coordinate space management and planning activities including : analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation.
• May oversee and supervise assigned staff engaged in supporting the physical environment and building systems.

Minimum requirements include :

Certifications and licenses :

Physical requirements include :

40 pounds.

Working conditions include :

80dB TWA.

Work standards include :

Fully onsite with evening / weekend emergency on call duties. The expected pay range for this position is $112,505 to $136,592.00.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for you : Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program