Construction Billing Clerk

Job Description

Job Description

Billing Clerk needed!

An organization close to West Mifflin is looking for a skilled Billing Clerk!

Key Responsibilities :

Creating and submitting progress invoices, often on standardized forms such as those under the American Institute of Architects (AIA) standards. This requires gathering detailed information from project managers and contractors.

Collaborating with project managers to ensure the scheduled values (breakdown of project costs) align with contractual agreements and project scopes.

Tracking and billing for change orders or "additional work tickets," which may involve extended approval cycles due to the nature of the construction industry.

Ensuring lien waivers are submitted alongside invoices or payments, as required by subcontractors or clients.

Monitoring payments and preparing aging reports to ensure timely receipt of funds. Following up with contractors or clients when payments are delayed.

Reviewing weekly job costing reports to ensure all labor and fringe costs for projects are appropriately billed. Address discrepancies by working with project managers to compile invoices for outstanding amounts.

Maintaining comprehensive and organized job files with multi-leaf folders that include contract documents, change orders, billing summaries, and other project-related materials.

Collaborating with relevant stakeholders to estimate monthly billing amounts based on project progress and anticipated labor / fringe costs.

Using construction accounting software systems as well as spreadsheet applications like Microsoft Excel, to create invoices and track project data effectively.

Ensuring all invoices comply with state and federal construction requirements and are accurately prepared to avoid disputes or delays in payment.

Proactively engage with project managers, contractors, and clients to settle disputes, secure payment approvals, and handle billing queries.

Skills needed :

Strong organizational skills to manage varying billing requirements for multiple contractors across multiple states

Knowledge of construction terminology and processes to effectively communicate with employees & clients to understand project needs

Ability to handle long-term, complex payment approval lifecycles involving multi-year construction projects

Estimated Duration : The position is available because of a recent resignation. If it is the right fit for you and for them, we are hoping that this temporary role evolves into something temporary-to-hire. EXCELLENT benefit package available once hired!

Schedule : The billing clerk is expected to work Monday through Friday, 40 hours per week.

If you are interested in being considered for this Billing Clerk position and you have the appropriate background, please apply online via the Robert Half website or via the Robert Half app. After applying to this accounting / finance role, please CALL immediately at 412-471-5946 to confirm your application has been received! Ask for Carrie, Dan or Aimee and please reference Job # 03730-0013336513 when calling!

If you visit the Robert Half website and see any other Accounting or Finance jobs in the greater Pittsburgh area that you would like to learn more about, please call 412-471-5946.

Requirements :

3+ years of billing experience is required

Prior experience with construction accounting software is preferred

Advanced knowledge of Microsoft Excel and proficiency in Microsoft Word are required

Strong ability to manage multiple priorities, maintain meticulous record-keeping, and work under tight deadlines

Comfortable collaborating with project managers, contractors, and subcontractors in a fast-paced construction environment