Office & Administrative Manager

Job Description

Job Description

About the Role :

We are seeking an Office & Administrative Manager to play a crucial role in ensuring the efficient operation of our company’s administrative workflow. This position will handle a wide range of administrative, marketing, executive support, and office management functions to support a team of about 10 professionals. Reliability, responsiveness, and attention to detail are paramount in this role.

Key Responsibilities :

Prepare accurate client and prospect materials using established templates, ensuring details such as photos, addresses, and rental rates are correct.

Manage multiple requests from different team members, balancing priorities and meeting deadlines with accuracy and efficiency.

Support office operations by ordering supplies, coordinating mail / shipping, assisting with IT / equipment, and maintaining a clean, organized workspace (including dishwasher and fridge upkeep).

Assist with scheduling, prospecting efforts, special projects, and client deliverables for the leadership team.

Coordinate printing and production of marketing and presentation materials when needed.

Proactively support the team’s needs day-to-day, responding quickly to requests and following through on tasks with minimal supervision.

Qualifications :

Bachelor’s degree required

2+ years of administrative, client services, or marketing production experience in commercial real estate or professional services

Excellent time management skills and ability to juggle competing priorities

Strong organizational skills, flexibility, and a proactive mindset

Exceptional attention to detail and commitment to accuracy

Ability to follow simple direction and implement it reliably

Strong written and verbal communication skills

Proficiency in Microsoft Office Suite and Adobe products (InDesign / PDF)

Experience with graphic design and marketing deliverable production preferred

Ability to problem solve and use resources (Google / AI) to find solutions

$65,000–$75,000 annually

In-office, 5 days a week