Office Specialist (Office Specialist 2) Bilingual Spanish / English Preferred but NOT Required

Office Specialist (Office Specialist 2) Bilingual Spanish / English Preferred but NOT Required

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial / ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Spanish / English bilingual preferred : You do not need to be bilingual to apply or be considered for this position. However, preference will be given to candidates that are bilingual in Spanish and English. We serve diverse communities and recognize the importance of serving people in their preferred language. If you are bilingual, you will receive 5% bilingual differential pay of the employee's base pay upon passing test(s) evaluating your proficiency.

Opportunity awaits! Do you want the opportunity to assist managers and program staff while performing important clerical support to efficiently run an organized and fast paced office? Do you want to be part of a diverse workforce that collaborates and learns from each other to improve services that support individuals with developmental disabilities in your community? Then, we want to hear from you!

Summary of Duties

The Office of Developmental Disabilities Services (ODDS) administers state-funded programs for persons with developmental disabilities including but not limited to planning, resource development, standard setting, budget development, consultation, technical assistance, and monitoring and evaluation.

The ODDS Children's Services team oversees several programs, including the Children's Host Homes program, Children's Intensive In-home Services (CIIS), and the Children's Residential (CR) program. These programs coordinate Medicaid-funded services for children with the highest levels of support needsboth behavioral and medicalto ensure their health, safety, and overall well-being. Children's Services supports families across Oregon, whether the child lives at home or in an out-of-home placement.

As an Office Specialist 2, you will :

• Provide support to the staff of the Office of Developmental Disability Services, Children's Services, Children's Intensive In-Home Services and Children's Residential Program and to function as a team member of the ODDS support unit.
• Provide Support case management activities for children enrolled in the CIIS and CR placement programs to ensure coordinated care and service delivery.
• Provide a wide variety of secretarial, technical or administrative related tasks to support the operations of the ODDS and to function as a team member of the ODDS support unit.
• Sends Mail to external partners.
• Sets up Zoom and Teams meetings for staff and partners.
• Schedules meetings and other activities for the staff.
• Takes notes at meetings.
• Other tasks assigned.

Minimum Qualifications

A valid driver's license and acceptable driving record is required. Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents. OR An Associate degree in any field. OR An equivalent combination of education and experience. (Graduated from a private school of business with a certificate AND one year of general clerical experience.)

Essential Attributes

Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

Working Conditions

Background Checks and Requirements

Benefits

Employment Preference

General Information

Contact Information