Administrative Assistant
Job Description :
Summary of Position : This part-time position will be responsible for assisting and undergirding the areas of ministries that are overseen by the Minister of Campus Development and other clerical duties as needed.
Purpose : To provide administrative support for the Minister of Campus Development.
Duties and Responsibilities :
- To maintain a growing relationship with the Lord. As a representative of Houston’s First at Sienna Campus, the Administrative Assistant will be expected at all times to be godly, effective, and excellent.
- Serve as the primary support personnel to the MCD.
- Assist with arrangements for all ministry-related programs and special events under the MCD’s purview.
- Coordinate with Ministry Team Leaders making sure systems / teams are in place for Sundays and Wednesday nights. This includes, but is not limited to the following teams : Guest Experience Team, LBS, Midlink, MIYCO, and Huddle team members.
- Complete requests and church forms for campus activities and maintain a working knowledge of all required procedural steps and forms for the various support ministries within the church.
- Assist with correspondence for the MCD-emails, letters, cards, gifts, etc.
- Coordination of the MCD’s schedule and appointments.
- Prepare for meetings for which the MCD is responsible.
- Answer and field incoming calls.
- Maintain receipts and expenditures of the MCD to be reconciled monthly and be prepared to discuss budget items as requested.
Assist in reviewing the financials of MCD direct reports.
- Attend staff meetings as needed.
- Procure office supplies or ministry supplies when needed.
- Assist with special projects as needed.
- Manage specific registrations for ministry events.
- Assist in preparing the Staff Meeting agenda and the environment for the staff meetings. Skill Requirements :
- Math Skills
- Math Skills
- Reasoning Ability
- PC Skills (Windows, Microsoft Office, Outlook, and Excel)
- Administration
- Service to others
- Good communication skills
- Team builder
- Self-disciplined
- Servant leader
- Strong work ethic
- Empathy for ministry partners
- Attention to detail
Education / Experience :
Administrative Experience
This job description is not all-inclusive and can be modified verbally and in writing by the position supervisor. This job reports to the Minister of Campus Development, Matthew Savage.
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