Planning Division Administrative Assistant

Planning Division Administrative Assistant

We are seeking a highly organized and proactive administrative assistant to join our team. This pivotal role supports the planning division with a wide range of administrative and coordination tasks, ensuring the smooth running of operations and public meetings. The position requires an understanding of complex land use noticing requirements and commission and hearing officer processes and procedures. Requires ability to capture meeting discussions and concepts and translate into concise terminology, a capacity to manage multiple projects or tasks, and an ability to pay close attention to legal details.

Key Responsibilities

Provide comprehensive administrative support to the planning team, including document preparation, report formatting, and planning division public meeting coordination. Manage calendars, appointments, and correspondence efficiently and professionally. Prepares legal notices, ensuring accuracy and compliance with deadlines. Maintain meticulous records and databases, ensuring information is up to date and easily accessible. Anticipate needs and take initiative to identify and resolve issues before they arise.

About You

Experience in a planning, legal, or professional services environment (desirable but not essential). Exceptional command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional attention to detail and accuracy in all aspects of work. Strong initiative and the ability to work independently while supporting a busy team. Excellent written and verbal communication skills. Comfortable learning how to use new digital tools. Discreet, reliable, and capable of managing confidential information.

Why Join Us?

You'll be part of a professional, collaborative team where your organizational skills and initiative will make a real impact. We value proactive problem-solving, continuous improvement, and people who take pride in doing things well. Relevant experience counts toward your leave! Salt Lake City values the professional experience you bring. Eligible new hires in full-time, benefit-eligible non-represented positions may receive leave accrual credit for prior full-time, benefit-eligible work that is directly related to this role or earned within a comparable public career service system. If selected, details about your credited leave time will be included in your offer.

Position salary range : N18 - $20.62 / hr. to $27.38 / hr. The established market rate for this position is $27.38 / hr. This position is eligible for full city benefits, including :

• Health insurance (95% of premium paid by city)
• Dental, vision and life insurance
• Paid vacation and personal leave
• Six to twelve weeks of paid parental leave from day 1 of employment
• Retirement contributions toward a pension plan and / or 401(k)
• A robust employee assistance plan (EAP)
• Up to $4,000 tuition reimbursement annually
• Discounted supplemental benefits like pet insurance and legal services

Learn more about our benefits here.

Minimum qualifications :

Desired qualifications :

Working conditions :

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Offers of employment are contingent on successful completion of a criminal background check in accordance with City policy and applicable law. Criminal offenses will be reviewed on a case-by-case basis and do not automatically disqualify a candidate from City employment.

Position type : Full-time

Department : Community and Neighborhoods

Full Time / Part Time : Full time

Scheduled hours : 40

Salt Lake City is a place where your skills and dedication directly contribute to the community. With a team serving over 200,000 residents, we take pride in delivering meaningful workfrom maintaining infrastructure to shaping public programswith integrity and professionalism. We value experience, accountability, and results. Our organization recognizes talent and rewards contribution, offering employees opportunities to grow, lead, and make a lasting difference. If you're driven by public service and want to help shape the future of our city, we'd love to work with you.