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Maintenance Coordinator

Maintenance Coordinator

BlueLine CompaniesDenver, CO, US
5 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Salary : $60-$65K Annually

Maintenance Coordinator

BlueLine Property Management

Remote (Frequent travel across 6 states)

Employment Type : Full-Time | FLSA Classification : Exempt

About BlueLine Property Management

At BlueLine Property Management, we take pride in managing affordable, high-quality housing communities that strengthen neighborhoods and improve lives. We oversee more than 1,400 multifamily units across multiple states, ensuring that every resident experiences a safe, well-maintained, and welcoming home.

As we continue to grow, were seeking a Maintenance Coordinator to join our team someone who thrives on organization, communication, and helping operations run seamlessly behind the scenes.

Position Summary

The Maintenance Coordinator plays a key role in keeping our properties operating efficiently and our residents satisfied. This position serves as the central hub for maintenance communication and coordination managing work orders, vendor relationships, warranty claims, preventive maintenance programs, and compliance tracking.

Reporting to the Maintenance Supervisor, youll work closely with technicians, property managers, accounting, and third-party vendors to ensure maintenance operations are timely, cost-effective, and compliant. Your organizational skills and proactive mindset will help identify recurring issues, streamline processes, and support long-term capital planning.

What Youll Do

Work Order & Vendor Coordination

  • Receive and triage incoming maintenance and inspection requests.
  • Enter, assign, and track work orders in RealPage.
  • Communicate with technicians, vendors, and residents to ensure timely completion.
  • Request bids, coordinate vendor schedules, and verify insurance and compliance documentation.

Warranty & Project Management

  • Manage warranty work orders for new builds and coordinate warranty inspections.
  • Act as the liaison between developers, property managers, and vendors for warranty resolution.
  • Assist in seasonal maintenance projects like sprinkler activation, snow removal, and furnace inspections.

    • Compliance & Documentation

  • Maintain accurate records for inspections, permits, warranties, and vendor documentation.
  • Track and support compliance with NSPIRE, OSHA, and other applicable regulations.

    • Preventive Maintenance & Reporting

  • Maintain the preventive maintenance calendar and recurring inspection schedules.
  • Generate monthly and quarterly reports on maintenance KPIs, warranty status, and vendor performance.
  • Support leadership with insights on recurring maintenance or capital needs.

    • Financial & Administrative Support

  • Verify invoices and ensure accuracy before submitting to accounting.
  • Track maintenance expenses and flag high-cost or repeat issues for review.
  • Assist with vendor bid comparisons and contract tracking.

    • Communication & Team Support

  • Serve as the primary liaison between maintenance, property management, and accounting teams.
  • Provide timely updates to leadership about critical repairs or cost concerns.
  • Help train maintenance staff on administrative processes and RealPage functions.

    • Qualifications

    Required :

  • 2+ years experience in property management, maintenance coordination, or a related field (affordable housing experience preferred).
  • Strong administrative and technical skills, including Google Suite and Microsoft Office (Teams, Outlook, Excel, Word).
  • Knowledge of Fair Housing laws and NSPIRE inspection standards.
  • Excellent communication, organization, and multitasking abilities.

    • Preferred :

  • Associate or Bachelors degree.
  • Experience with multifamily or affordable housing portfolios.
  • Familiarity with RealPage software.
  • Located in CO, UT, WY, SD or MT.

    • Who You Are

  • Highly organized and detail-oriented.
  • A natural problem-solver who anticipates needs and finds solutions quickly.
  • Collaborative and approachable with strong relationship-building skills.
  • Comfortable in a fast-paced environment with shifting priorities.

    • Working Conditions

  • Combination of remote administrative work and on-site property visits.
  • Ability to travel frequently across six states.
  • Must be able to lift up to 50 lbs and navigate stairs or multi-level properties.
  • Valid drivers license and proof of auto insurance required.

    • Why BlueLine

  • Mission-driven company focused on affordable housing and community impact.
  • Collaborative, supportive team environment.
  • Opportunities for growth and professional development.
  • Meaningful work that makes a difference in peoples lives.

    • Ready to join a team thats building stronger communities one property at a time?

    Apply today and help us maintain excellence across our growing portfolio.

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