Talent.com
Proposal Coordinator
Proposal CoordinatorHazen and Sawyer • New York, NY, US
Proposal Coordinator

Proposal Coordinator

Hazen and Sawyer • New York, NY, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Hazen and Sawyer is seeking a Proposal Coordinator for our one of our Northeast offices.

As part of our Proposal Development team, Proposal Coordinator will guide and facilitate a collaborative process to develop high-quality, competitive proposals for engineering and environmental projects. Working closely with colleagues across disciplines, this position brings together diverse skills and perspectives to ensure each proposal benefits from the strengths of the entire team.

Why Hazen and Sawyer :

  • Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
  • Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
  • We foster a work environment low on bureaucracy and high in creativity.
  • We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
  • We currently have over 2,000 employees in 80+ offices throughout the United States, Latin America, Canada, and the UK.
  • A flexible hybrid work schedule supports today's busy professionals.

Key Responsibilities :

  • Coordinate the full proposal lifecycle ( kickoff, content plan, writing / editing, compliance checks, production, and on‑time delivery).
  • Develop and edit resumes, project sheets, narratives, and win‑themes; tailor content to RFP / RFQ requirements.
  • Manage schedules and reviews; track action items and drive accountability across contributors.
  • Ensure compliance and quality (checklists, forms, certifications, formatting, and submission logistics).
  • Create visual / brand‑aligned layouts (Adobe InDesign) and package digital / print deliverables.
  • Maintain marketing libraries (projects, resumes, boilerplate, stats, awards) and capture new content from project teams.
  • Required Qualifications :

  • 5+ years of proposal coordination / marketing experience—AEC or professional services strongly preferred
  • Bachelor’s in Communications, Marketing, English, Journalism, or related field (or equivalent experience)
  • Skills
  • Strong writing, editing, and organizational skills.

  • Understanding of RFP processes and compliance requirements.
  • Ability to manage deadlines in a fast-paced environment.
  • Proficiency in Adobe Creative Suite and MS Word; InDesign experience preferred
  • Preferred Qualifications :

  • MS PowerPoint, Deltek VantagePoint, SharePoint, MS Teams
  • What We Offer :

  • Comprehensive health benefits (medical, dental, vision, and prescription plans)
  • Pre-tax flexible spending plans for medical, dependent care, and transportation
  • Short and long-term disability, and employer paid life insurance
  • Paid holidays, floating holidays, and paid time off (PTO)
  • Employer-contributed 401(k) plan and additional financial planning support
  • Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
  • Starting pay range for this position depends on skills, experience, education and geographical location
  • Create a job alert for this search

    Proposal Coordinator • New York, NY, US

    Related jobs
    Mailroom Coordinator

    Mailroom Coordinator

    AmTrust Financial • Jersey City, NJ, United States
    Full-time
    AmTrust Financial Services is searching for an energetic and motivated person to join our team and support mail services, functions and operations at the Cleveland, Ohio location.Qualified candidat...Show more
    Last updated: 30+ days ago • Promoted
    Field Health Benefits Coordinator

    Field Health Benefits Coordinator

    Conduent State Healthcare, LLC • Eatontown, NJ, US
    Full-time
    Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clien...Show more
    Last updated: 7 days ago • Promoted
    Scheduling Coordinator

    Scheduling Coordinator

    VirtualVocations • New York, New York, United States
    Full-time
    A company is looking for a Scheduling Coordinator who will manage the scheduling of closings in a fast-paced environment. Key Responsibilities Coordinate scheduling assignments between signing age...Show more
    Last updated: 30+ days ago • Promoted
    Marketing & Proposal Coordinator Job at DRG Architects in Somerset

    Marketing & Proposal Coordinator Job at DRG Architects in Somerset

    Mediabistro • Somerset, NJ, United States
    Full-time
    With over 60 years of experience, DRG Architects has built a solid reputation for providing expert architecture and design services across the PK-12 Education, Higher Education, Apartment & Mixed-U...Show more
    Last updated: 24 days ago
    Member Engagement Coordinator

    Member Engagement Coordinator

    VirtualVocations • Newark, New Jersey, United States
    Full-time
    A company is looking for a Member Engagement Coordinator (scheduler).Key Responsibilities Conduct member outreach via telephone, text, and email to engage patients for scheduling and confirming a...Show more
    Last updated: 2 days ago • Promoted
    Promotional Sales Coordinator

    Promotional Sales Coordinator

    FollowUS Global • New York, NY, United States
    Full-time
    We are looking for an energetic and personable .In this role, you will focus on customer-facing sales at promotional activations, pop-up events, and retail partner locations.You’ll engage passersby...Show more
    Last updated: 4 days ago • Promoted
    CONFERENCE COORDINATOR - Midtown NYC

    CONFERENCE COORDINATOR - Midtown NYC

    Rapport • New York, NY, US
    Full-time
    Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management.Distinct from recruitm...Show more
    Last updated: 14 days ago • Promoted
    Promotional Sales Coordinator

    Promotional Sales Coordinator

    Mediabistro • New York, NY, United States
    Full-time
    We are looking for an energetic and personable.In this role, you will focus on customer-facing sales at promotional activations, pop-up events, and retail partner locations.You’ll engage passersby,...Show more
    Last updated: 2 days ago
    Proposal Strategist

    Proposal Strategist

    VirtualVocations • Paterson, New Jersey, United States
    Full-time
    A company is looking for a Proposal Strategist focused on Student Program Management.Key Responsibilities Lead the end-to-end development of competitive RFP responses for SPM opportunities Colla...Show more
    Last updated: 1 day ago • Promoted
    Title Coordinator

    Title Coordinator

    VirtualVocations • Elizabeth, New Jersey, United States
    Full-time
    A company is looking for a Title Coordinator (Remote).Key Responsibilities Coordinate the completion of the title process and manage workflow from searchers and vendors Research incoming order r...Show more
    Last updated: 30+ days ago • Promoted
    Proposal Coordinator

    Proposal Coordinator

    M&J Engineering • New Hyde Park, NY, US
    Full-time
    Since its inception in 2004, M&J has grown into a diversified provider of engineering, construction management, construction inspection, technology, and environmental services to a broad range of c...Show more
    Last updated: 30+ days ago • Promoted
    CONFERENCE COORDINATOR - Midtown NYC

    CONFERENCE COORDINATOR - Midtown NYC

    Compass Group • New York, NY, US
    Full-time
    Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management.Distinct from recruitm...Show more
    Last updated: 14 days ago • Promoted
    Proposal Manager

    Proposal Manager

    VirtualVocations • Newark, New Jersey, United States
    Permanent
    A company is looking for a Proposal Manager with extensive experience in federal government proposal management.Key Responsibilities Manage and drive proposal generation and customer-facing docum...Show more
    Last updated: 30+ days ago • Promoted
    Senior Proposal Coordinator

    Senior Proposal Coordinator

    Consigli Construction • New York, NY, US
    Full-time
    Quick Apply
    The Senior Proposal Coordinator will report to the Proposal Manager and work with the Director of Marketing on proposal and presentation writing, organization, editing, layout, production, and deli...Show more
    Last updated: 4 days ago
    Proposal Manager

    Proposal Manager

    Securitas • Parsippany, NJ, US
    Full-time
    Focus on the core content of the job post, removing all extra metadata, headers, and unnecessary details.Keep the formatting beautiful and consistent.Show more
    Last updated: 30+ days ago • Promoted
    Marketing & Sales Enablement Coordinator - Financial Services & Private Equity

    Marketing & Sales Enablement Coordinator - Financial Services & Private Equity

    EisnerAmper • Iselin, NJ, United States
    Full-time
    At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact.Whether you're starting out in your career or taking your next step as a seasone...Show more
    Last updated: 22 days ago • Promoted
    Marketing Coordinator

    Marketing Coordinator

    VirtualVocations • Jamaica, New York, United States
    Full-time
    A company is looking for a Marketing Coordinator to support multi-channel marketing efforts and project management.Key Responsibilities Assist with planning, scheduling, and launching digital / ema...Show more
    Last updated: 30+ days ago • Promoted
    Proposal Coordinator

    Proposal Coordinator

    Consigli Construction • New York, NY, US
    Full-time
    Quick Apply
    The Proposal Coordinator will report to the Proposal Manager and work with the Director of Marketing on proposal and presentation writing, organization, editing, layout, production, and delivery – ...Show more
    Last updated: 4 days ago
    Senior Proposal Manager

    Senior Proposal Manager

    VirtualVocations • Jackson Heights, New York, United States
    Full-time
    A company is looking for a Senior Proposal Manager - IT Professional Services (Remote).Key Responsibilities Manage multiple workstreams with competing deadlines and resource availability Guide c...Show more
    Last updated: 30+ days ago • Promoted
    Senior Recruitment Coordinator

    Senior Recruitment Coordinator

    VirtualVocations • Jamaica, New York, United States
    Full-time
    A company is looking for a Senior Candidate Experience Coordinator to enhance candidate experience and manage executive scheduling. Key Responsibilities Manage high-volume interview coordination a...Show more
    Last updated: 2 days ago • Promoted