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Property Associate (Commercial)

Property Associate (Commercial)

Denver StaffingDenver, CO, US
2 days ago
Job type
  • Full-time
Job description

Property Associate

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. We are currently seeking a Property Associate to join our Office Property Management team in DTC (South Denver).

The Property Associate (PA) ensures organizational excellence by fulfilling administrative functions on the property team responsible for one or multiple buildings. In this role, the PA will also provide accounting support, maintaining positive relations between tenants, client, and Jones Lang LaSalle, always providing superior customer service. The Property Associate role is based on-site. Local market requirements may vary.

What You'll Be Doing

The Property Associate will :

  • Participate in processing accounts payable (A / P) by reviewing and coding invoices for payment.
  • Assist with accounts receivable (A / R) tasks, such as preparing and distributing bills or statements, sending collection notices, and making manual billing adjustments when necessary.
  • Track administrative expenses to ensure they stay within budget and identify cost reduction opportunities.
  • Coordinate document management related to lease execution, distribution, and filing.
  • Track lease notification requirements to prevent missed deadlines and ensure proper distribution of notifications.
  • Monitor email, phones, and work order systems regularly to provide prompt and courteous responses and direct correspondence to the appropriate personnel.
  • Maintain general office organization.
  • Sort, organize, and distribute incoming mail, as well as prepare and send outgoing mail and packages.
  • Prepare and distribute general correspondence and memos.
  • Organize, compile, and prepare reports for distribution.
  • Create and maintain accurate and organized physical and virtual filing systems.
  • Update employee, client, and customer contact databases.
  • Coordinate conference room reservations.
  • Organize department lunches, meetings, events, and business travel.
  • Receive building access requests and coordinate access for visitors and vendors.
  • Ensure tenant and contractor certificates of insurance are accurate and meet defined standards.
  • Track expiration dates for tenant and contractor certificates of insurance and provide advance notice of upcoming expirations.
  • Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.
  • Participate in the new tenant welcome and orientation program and assist with move-in / move-out procedures.
  • Track and coordinate access card activation and deactivation as needed.
  • Assist the property team in developing and implementing property and employee manuals.
  • Maintain regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas.
  • Document incidents of potential property and equipment liability and forward information to risk management personnel.
  • Gather W-9 forms from vendors and assist in new vendor setups as needed.
  • Assist team members with property budget preparation and recurring reporting.
  • Support engineers with recording and billing monthly utility meter readings, as appropriate.
  • Assist with vendor contract creation, execution, and tracking as requested.
  • Provide general and ad hoc administrative support to the property as needed.
  • Perform any other duties and tasks assigned.

What You Bring To The Table

Requirements :

  • High school diploma is required. Bachelor's degree (BA / BS) is preferred.
  • Minimum of 1 year of experience in commercial real estate, property team, or office management.
  • Proficient knowledge of Microsoft Office Suite and willingness to learn new programs and technology.
  • Advanced oral and written communication skills.
  • Strong attention to detail and organizational skills.
  • Self-starter with the ability to manage multiple projects under pressure.
  • Ability to work autonomously or as part of a team, interacting effectively with coworkers and internal clients at all levels and in multiple disciplines.
  • Ability to calculate figures and percentages.
  • Capable of developing effective and constructive solutions to challenges and obstacles.
  • Comfortable with change and uncertainty, able to shift gears and make decisions without having the complete picture.
  • Ability to occasionally work flexible hours exceeding 8 hours per day, 5 days per week, or 40 hours per week.

    • Physical Work Requirements and Work Conditions :

  • In compliance with the Americans with Disabilities Act (ADA), the Sr Property Administrator's responsibilities require the following minimum physical requirements :
  • Regular sitting for long periods of time.
  • Frequent standing, walking, reaching with hands and arms, stooping, kneeling, crouching, or crawling.
  • Reading video display terminals, order forms, and other written documents.
  • Lifting a minimum of thirty-five (35) pounds.
  • Using and accessing stairwells during emergencies.
  • Using keyboards for typing and computer input.
  • Hearing, speaking, and answering the office telephone system.
  • Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the role.

    • What's In It For You

    Join an industry leader and shape the future of commercial real estate. Deep investment in cutting-edge technology to power your work. Comprehensive and competitive benefits plan A supportive, caring and diverse work environment designed for your growth and well-being. A platform to make a meaningful impact on the community and the environment through our sustainability initiatives. Estimated total compensation for this position : 55,000.00 - 58,000.00 USD per year. The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

    Location : On-site - Denver, CO

    Job Tags : Property Management

    If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

    Personalized benefits that support personal well-being and growth : JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include : 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays

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    Property Associate • Denver, CO, US