Assistant Director of Gifts & Records

Assistant Director of Gifts & Records

Job no : 536459

Work type : Staff Full-Time

Location : Main Campus (Gainesville, FL)

Categories : Communications / Public Relations / Marketing, Advancement

Department : 50010000 - AD-VP ADVANCEMENT

Classification Title :

Assistant Director, Gifts & Records

Classification Minimum Requirements :

Bachelor's degree in an appropriate area of specialization; or an equivalent combination of education and experience.

Job Description :

The Assistant Director of Gifts & Records at University of Florida Advancement plays a vital role in ensuring the accuracy and efficiency of development operations. This position leads cross-functional projects, monitors progress on data-driven initiatives, and acts as the primary point of contact for incoming communications related to gifts and records.

Reporting to the Director, the Assistant Director is responsible for the timely resolution of gift and data inquiries, maintaining accurate constituent records, and driving strategic enhancements to workflows and systems that support the Advancement mission.

Operational Management

• Serve as subject matter expert in the areas of memberships, gift processing, data integrity, records management, training, and compliance.
• Work across Advancement operations to obtain an in-depth understanding of processes to aid in decision making and priority setting.
• Lead, monitor, and manage project team tasks, assignments, and timelines to ensure timely delivery of projects.
• Identify obstacles, devise solutions, and maintain project management system to ensure timely resolutions.
• Prioritize multiple assignments and execute strategies within limited timeframes to meet deadlines, ensuring project deliverables are met.
• Create and maintain project documentation, including timelines, task lists, and reporting dashboards.
• Assist with the collection, analysis, and display of data in charts, tables or other formats to support project execution.
• Coordinate, track and manage communication on multiple projects related to data integrity, gift processing improvements, and record updates.
• Collaborate with team members across Development, Finance, and IT to meet deadlines and achieve project milestones.
• Ensure a consistent approach to the management and documentation of on-going projects.

Gather and understand requirements from the process owners and translate these into functional and technical requirements.

Establish, communicate, and monitor standards for project documentation and artifacts, communication of project status, roadblocks, risks and decisions.

Strategic Leadership & Communication

Participate in formulating and implementing policies and procedures.

Draft clear, professional responses and ensure timely follow-up on outstanding requests.

Gift & Bio Management

Expected Salary :

$55,000-$60,000; commensurate with education and experience.

Exceptional Benefits We Offer

The University of Florida offers a competitive benefits package. Click here to learn more.

Required Qualifications :

Bachelor's degree in an appropriate area of specialization; or an equivalent combination of education and experience.

Preferred :

The successful candidate will possess :

Special Instructions to Applicants :

In order to be considered, you must upload your cover letter, resume and three references.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Work visa sponsorship is not available for this position.

This requisition has been reposted. Previous applicants are still under consideration and need not reapply.

Health Assessment Required : No

Advertised : 15 Jul 2025 Eastern Daylight Time

Applications close : 09 Nov 2025 Eastern Standard Time

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