Postal and Logistics Senior Operations Coordinator (Contingent II)

Postal And Logistics Senior Operations Coordinator

Under general supervision, this position supports the daily operations of the university's postal and logistics services. Responsibilities include receiving, storing, distributing, and processing mail, packages, supplies, and equipment. The role also involves coordinating with departments, maintaining inventory levels, and ensuring compliance with postal and logistical standards. The incumbent will take on a higher level of operational responsibility and will support departmental and service goals through efficient task execution and adherence to university policies and procedures.

Responsibilities include :

• Process incoming and outgoing mail, including registered, certified, insured, bulk mail, and packages.
• Operate postage meters and other mail processing equipment.
• Sort, distribute, and deliver campus mail; secure required signatures for registered mail and packages.
• Examine and prepare outgoing mail for appropriate appearance and postage.
• Maintain records of postage usage, departmental chargebacks, and special handling items.
• Make routine trips to the on-campus post office and other delivery locations.
• Receive, inspect, and verify shipments against delivery documents and purchase orders.
• Tag, label, etch, or mark items for identification upon receipt.
• Fill store requisitions and distribute supplies, materials, and equipment to departments.
• Maintain and monitor inventory levels; conduct periodic physical inventories.
• Organize storage areas and ensure cleanliness and accessibility.
• Prepare and maintain logs, forms, and other documentation for daily operations.
• Take the lead on day-to-day service operations in coordination with the supervisor.
• Monitor workflows and help identify process improvements.
• Provide informal guidance to team members and support consistent adherence to procedures.
• Serve as a key point of contact for internal departments regarding mail and logistics inquiries.
• Operate a variety of standard equipment, including personal computers, barcode machines, postage meters, photocopiers, and warehouse material handling equipment.
• Perform other related duties as requested.

Required knowledge, skills, and abilities include :

Minimum training and experience include :

Conditions of employment include :

Additional job information includes :