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Department Coordinator

Department Coordinator

Rice UniversityHouston, TX, US
9 days ago
Job type
  • Part-time
Job description

Department Coordinator

The Department Coordinator coordinates and supports administrative functions and operations in the Department of Political Science under general supervision. This is a part-time position working 20 hrs / week. Because this position is part-time, there are no remote work options.

The ideal candidate has strong verbal and written communication skills, is proactive and service-oriented. This position is exclusively on-site, part-time at 20 hours a week. Work arrangements may be subject to change.

Hiring Range : $20.00 / hour

  • Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements :

  • Associate's Degree
  • 2+ years of experience of working in an office environment
  • Intermediate knowledge of word processing
  • Skills :

  • Intermediate knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments
  • Intermediate data reporting skills
  • Strong verbal and written communication skills
  • Basic problem solving and critical thinking skills
  • Ability to work under moderate supervision and complete tasks in a timely manner
  • Customer service oriented
  • Preferences :

  • Bachelor's degree
  • Experience working in an institution of higher education
  • Experience with Oracle Cloud
  • Experience with cloud applications (Google Docs, Google Sheets, etc.)
  • Experience with financial business systems for purchasing, processing expenses, etc.
  • Essential Functions :

  • Provides support to faculty, administrators, students, and staff by implementing and administering day-to-day functions of the department
  • Interprets, implements and ensures compliance with policies and procedures, and recommends alternative solutions
  • Reviews and monitors trends to provide recommendations to streamline functions in the department
  • Monitors and tracks expenses, processes financial transactions expense reports, honoraria, reimbursements
  • Represents the department within the school
  • Creates communications and outreach plans to include relationship development, communications, and / or compliance
  • Manages equipment inventory and disposal through Rice processes
  • Handles facilities work requests and follow-up
  • Performs all other duties as assigned
  • Additional Functions :

  • Provide event support by creating flyers, advertising events, setup / takedown, supplies, etc.
  • Assist with scheduling duties such as guest speaker itineraries, reservations, travel, etc.
  • Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

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