Administrative Support Specialist

Administrative Support Specialist

We are seeking a dedicated Administrative Support Specialist to join a Front Office Group in a Department of Defense setting. In this pivotal role, you will provide high-level administrative support coordinating travel, managing complex calendars, and enabling the smooth operation of the executive team. The ideal candidate is a proactive, flexible team player who's ready to take on a variety of tasks that may go beyond the standard job description, helping wherever needed. Because this role supports mission-critical leadership, a current Secret-level security clearance is required.

Why Work with Us? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career-driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work / life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities Will Include :

• Manage calendar appointments and day-to-day activities of the PEO / Deputy PEO to determine and prioritize action items, and coordinate responses to include staff actions, within established deadlines.
• Augment support to Organization Senior Functional (OSF) and other PEO Staff.
• Applying knowledge of the various types of software capabilities to include but not limited to Defense Travel System. (DTS), Microsoft's DAF365, and functions to resolve problems and complete standard / nonstandard assignments.
• Provides input regarding the general and day to day performance of clerical and program assistant staff within the PEO / Deputy PEO office.
• Assists with planning, coordinating, and executing events, supports engagements with senior-level stakeholders and distinguished visitors.
• Producing a variety of recurring reports, charts, and documents.
• Analyzes, develops, implements, and provides oversight of inter-office procedures and standards on workflow, work methods, and other administrative procedures.
• Plans, organizes, coordinates, and controls all phases of projects to meet deadlines.
• Maintain a running list of PEO / Deputy PEO assigned taskers to ensure tasks are closed out.
• Schedule / set up classified meetings.
• Develops and implements methods, techniques, and standards to improve the overall management of the administrative operation of the executive office.
• Tracking and coordinating documentation and staff packages for signature / approval.
• Must be familiar with computer or web-based travel systems for creating travel authorizations to include making reservations for air travel, hotel accommodations and rental car arrangements following government-provided web-based training and reference material.
• Other duties as assigned.

Qualifications :

The expected annual salary range : $102k - $118k. Salary is dependent upon the role and associated responsibilities, candidate's experience, and qualifications to include education / training, and key skills. All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.