Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to join our team in Latham, New York. In this long-term contract role, you will play a key part in ensuring efficient administrative operations and supporting various departments. This position is ideal for someone who thrives in a dynamic environment and enjoys contributing to process improvements.

Responsibilities :

• Coordinate and schedule interviews efficiently, ensuring all logistics are handled smoothly.
• Utilize Microsoft Office tools to manage administrative tasks and maintain organized records.
• Track and report expenses
• Collaborate with different departments to assist in projects aimed at improving internal processes.
• Deliver exceptional customer service by addressing inquiries and providing timely support.
• Enter and manage data accurately to support various administrative functions.
• Prepare detailed expense reports and ensure compliance with organizational policies.
• Support team members with miscellaneous administrative tasks as needed.
• Maintain a well-organized and welcoming office environment for employees and visitors.
• Minimum of 1 year of experience in an administrative assistant role or similar position.
• Proficiency in Microsoft Office Suite, including Excel, for managing and organizing data.
• Strong skills in answering inbound calls and providing receptionist services.
• Ability to perform accurate data entry and maintain detailed records.
• Experience in expense tracking and reporting, with attention to detail.
• Excellent organizational and multitasking abilities to manage multiple responsibilities.
• Effective communication and customer service skills to support internal and external stakeholders.
• Familiarity with administrative office procedures and best practices.