Administrative Coordinator, Business

Job Description

Job Description

Please note this is not a clerical position.

candidates need to have strong Excel skills who are able to create spreadsheets and Gant charts, etc. They will also be assisting their travel and real estate / facilities teams with various projects.

Our client, an Am Law 100 firm, has an immediate opening for an Administrative Coordinator to support the Managing Director of Business Operations in the Washington DC office. This role provides administrative, organizational, and analytical support to Business Operations leadership, including the Director of Travel and Director of Real Estate, in support of Firmwide initiatives and projects.

Key Responsibilities

• Provide administrative and organizational support for operations, real estate / facilities, and travel departments.
• Assist with managing the travel inbox : responding to inquiries, preparing reports, and ensuring excellent service to firm travelers.
• Prepare and maintain reports, spreadsheets, and presentations, including building complex charts and data visualizations in Excel and PowerPoint.
• Coordinate the scheduling of meetings and events, managing calendars and related logistics.
• Maintain accurate files, spreadsheets, and databases; generate high-quality reports for senior leadership.
• Assist with updating department policies, procedures, and systems.
• Handle confidential and sensitive information with discretion.
• Support multiple initiatives and projects simultaneously across business operations.
• Collaborate with cross-functional teams across firm offices.
• Work beyond scheduled hours as required and handle additional projects as assigned.

Required Proficiencies

Qualifications