Executive Assistant to Executive Director, Strategy & Planning and Chief People Officer

Executive Assistant to Executive Director, Strategy & Planning and Chief People Officer

Posted 1 day ago. Be among the first 25 applicants.

Alfred Health

is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services. On 1 January 2026, Alfred Health will merge with Kooweerup Regional Health Service, Peninsula Health, Bass Coast Health and Gippsland Southern Health Service to create Bayside Health, a newly merged health service with more than 22,000 employees caring for a community of over 1.2 million Victorians. The new health service will provide people with the best possible care throughout their lives and strengthen our workforce, offering new training, education and career opportunities. Subject to final approval on 1 January 2026, all employees from the five health services will transfer to Bayside Health.

Fixed term parental leave position from December 2025 – November 2026

Full time (76 hours per fortnight)

Managers and Administrative Workers Grade 4 Level 1-5 (HS4-HS29)

Located at The Alfred

Strategy & Planning

Strategy & Planning consists of Planning and Partnerships, Capital Projects, and Engineering & Facilities programs. It provides strategic and planning leadership to Alfred Health across all levels of the organisation and leads major strategic projects and initiatives.

People & Culture

At Alfred Health, our people are at the heart of everything we do. The People & Culture (P&C) Program exists to create a supportive, safe, and inspiring workplace where every employee can thrive, valuing, developing, and supporting our people so they can deliver the best care to our patients and community.

The Role

The Executive Assistant manages all administrative activities including correspondence, organising committees, preparing briefing materials for the Executive Director Strategy and Planning, Chief People Officer and their direct reports as required.

Key Duties and Responsibilities

Overall responsibility for the offices of the Executive Directors (Strategy & Planning and People & Culture), ensuring that the office operates effectively and efficiently and that work processes and practices are carried out in a professional and coordinated manner.

Manage the diary of the Executive Directors and designated staff as required, including arranging meetings and events within Alfred Health and with external stakeholders.

Support the Executive Directors' teams in the timely production of papers and presentations and coordination of appropriate documentation for regular and specific meetings and events, ensuring deadlines are met and minutes taken and actions recorded as requested.

Other duties as directed by the Executive Director.

Skills and Key Capabilities

Exceptional interpersonal and communication skills and the ability to communicate effectively with people at all levels of the organisation, patients and the community.

Demonstrated compassion and integrity, and discretion when dealing with sensitive and confidential issues.

Strong event management skills from planning through to successful implementation.

Qualifications and Experience Required

Relevant experience at Executive Assistant level with a proven ability to provide broad support together with advanced knowledge, experience and accuracy in all facets of Microsoft Office and other IT systems.

Health experience not required but will be looked on favourably.

Staff Benefits

Salary packaging & novated leasing through Maxxia.

Flexible health insurance coverage through HCF Health Insurance.

Onsite car & bike parking opportunities, deducted pre-tax.

Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness.

Childcare services at The Alfred managed by KU Children's Services.

Equal Employment Opportunity

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

Vaccination Requirement

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department's risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.

Contact & Application Deadline

For enquiries regarding this position, please contact Megan Flynn, Executive Assistant to Executive Director, Strategy & Planning and Chief People Officer – megan.flynn@alfred.org.au.

Applications close 11pm AEDT, Thursday 27th November 2025.

Website

www.alfredhealth.org.au

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