Hospitality Coordinator

Job Description

Job Description

Job Title : Hospitality Coordinator

Department : Operations – Events Management

Reports to : Events Supervisor

Designation : Non-Exempt, Full Time

Start Date : December 2025

Salary :  $45,000.00-$55,000.00

To spread joie de vivre through language, culture, and connection!

Attracting over 150,000 visitors annually, L’Alliance New York is the city’s premier center for French language and francophone arts and cultures. As an independent, not-for-profit organization, L’Alliance New York’s mission is to provide our members and students with engaging French language classes and audacious multi-disciplinary programming that celebrates the diversity of francophone cultures and creativity around the world.

L’Alliance New York is internationally known for offering the largest selection of fully immersive French language courses for students aged one to 101, as well as for its renowned cultural programming, including the annual Bastille Day celebration, the Crossing The Line Festival, Animation First, and the Comic Arts Fest.

Position Summary

Serving as the main liaison between the Events team and all other departments, the Hospitality Coordinator ensures clear communication, logistical alignment, and a seamless flow of information across teams. This role is key in anticipating needs, clarifying event requirements, and upholding consistent standards of quality and service.

At L’Alliance New York, the Hospitality Coordinator supports the Events team and other departments by managing and coordinating all presentation, catering, and hospitality aspects for both rental and in-house events. In collaboration with the Development team, the position also engages with sponsors and in-kind donors to strengthen L’Alliance’s reputation for quality and hospitality. The primary responsibility is to oversee food and beverage coordination with internal teams, local distributors, caterers, and rental clients to ensure smooth operations and exceptional service.

Responsibilities Summary

Event Coordination & Client Support

• Assist the Events Supervisor with coordinating hospitality requirements for rental clients. This includes management of beverages and catering requirements.
• Coordinate hospitality requirements for other L’Alliance departments including Development, Programming, Language Center and People & Culture.
• Support event setup, execution, and breakdown as needed to ensure seamless operations and that event spaces meet L’Alliance New York standards and client expectations.

Venue Rentals & Administrative Support

Food, Beverage & Vendor Coordination

Financial & Record-Keeping Support

Team Logistics & Scheduling

Please note that the above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your role within the organization and the overall business objectives of L’Alliance New York.

Requirements and Skills :

Who you are

You are an energetic and detail-oriented professional who thrives in fast-paced environments and enjoys creating memorable guest experiences. You take pride in ensuring that every event—whether large or intimate—reflects the quality, warmth, and excellence of L’Alliance New York.

You are :

What we offer

TO APPLY :   Please submit a resume, cover letter, and two references.

Employment at L’Alliance New York is at-will, meaning that either the employee or the organization may end the employment relationship at any time, with or without cause or notice, unless otherwise specified in a written agreement.

If you require a reasonable accommodation to participate in the application or interview process, please reach out via the same email address.

L’Alliance New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, marital status, religion, gender, sexual orientation, national origin, disability status, citizenship status, protected veteran status, or any other characteristic protected by law.

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