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AdministrationSUFFOLK COUNTY SHERIFFS DEPARTMENT • Boston, Massachusetts, US
Administration

Administration

SUFFOLK COUNTY SHERIFFS DEPARTMENT • Boston, Massachusetts, US
30+ days ago
Job type
  • Full-time
Job description

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:

Provides administrative and/or secretarial support services for the Department and, subject to assignment, to any supervisor, program or division manager. Performs related duties as required.

SUPERVISION RECEIVED:

Works under the general supervision of a division manager. Subject to assignment, will receive direct supervision from a specific supervisor, director, program manager, or division manager.

DUTIES AND RESPONSIBILITIES:

  • Administrative and/or secretarial support includes the following:
  • Answering telephone calls, receiving visitors and screening for appropriate individuals and nature of business, and taking messages when needed;
  • Preparation and typing of a variety of correspondence, reports, and memoranda from rough draft or oral instructions;
  • Taking notes at scheduled meetings and preparing minutes for distribution;
  • Preparation and compilation of statistical information;
  • Maintenance of office records and filing system, in particular correspondence files and attendance records;
  • Researching information and exercising a moderate amount of independent judgment regarding relevance of information to assigned tasks.
  • Collect grievances from within units, Generate the monthly Earned Good Time report and Coordinate and manage calls with attorneys - Specific to Casework/Admin
  • Must have knowledge of, and become familiar with, relevant Department policies and any

assigned division, program or office procedures and operations;

  • Successful candidates will be assigned to one of the following divisions, at either the Jail, HOC, or other Department facility where more specific duties and responsibilities will apply:

A. Human Resources; D. Training; G. Medical

B. Financial Services; E. Office of General Counsel ;

  • Operations; F. Program Services; or

QUALIFICATIONS :

  • Ability to use Microsoft 98 (or later version) and generate Excel spreadsheets;
  • Ability to type no less than 40 WPM;
  • Must have excellent organizational skills and ability to maintain accurate records and files;
  • Must possess outstanding verbal and written communication skills and have knowledge of general office practices and procedures;
  • Flexibility and ability to learn and perform new duties and skills as assigned.
  • High school graduate with business or secretarial school training OR lengthy prior secretarial

experience OR a combination of training and experience which provides the knowledge, skills and

abilities to meet the duties and responsibilities described above.

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Administration • Boston, Massachusetts, US

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