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Administrative Assistant

Administrative Assistant

CultureSpaceSan Antonio, TX, US
2 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Our faster-and-better-for-less approach along with our win / win culture and our strategic supply chain advantages make CultureSpace the office furniture provider of choice for companies all over Texas and North America. Whether it is 10 offices or 10,000 offices, our commitment is to provide complete satisfaction. Our only goal is to help our customers choose the very best office furniture for their brand, budget, and culture.

Our team is made up of ambitious, forward-thinking people who believe in the company goals and culture. We seek first to understand before being understood, and always support our team members. We are all actively engaged in the success of our business with an unrivaled commitment to excellence in everything we do. We are a continuously learning company with lots of opportunities for growth. If you feel you would be a great fit, we'd love to talk!

Our team is made up of ambitious, forward-thinking people who embody the following core values :

  • Strong Work Ethic
  • Loyalty
  • A Positive Attitude
  • Humility
  • Be A Team Player

Position : Administrative Assistant

What you’ll do :

  • Oversee calendar for CFO, Director of Supply Chain Director (DSC), Director of Project Operations (DPO).
  • Email management for CFO and DPO.
  • Facilitate meetings by taking notes and capturing and disseminating action items.
  • Administration, Coordination, and Communication regarding Projects.
  • Vendor Statement of Work (SOW) administration for DSC.
  • Data compilation for KPI’s or other reports required by CFO, DSC or DPO.
  • ContractSafe upkeep.
  • Installer Contract upkeep.
  • Azuga software management for DPO.
  • Back up on phones if necessary.
  • Travel for CFO, DSC, and DPO and back up for other Travel needs.
  • Back up for Receptionist Desk.
  • Send and receive mail.
  • Take on tasks for various departments when requested and approved by CFO.
  • Additional duties as required by CFO, DSC and DPO.

    • What you’ll need :

  • 1-2 years of experience in similar role
  • High School diploma required
  • Notary or willing to become one

    • Skills and Abilities :

  • Excellent verbal and written communication skills.
  • Excellent interpersonal, negotiation, and conflict resolution skills.
  • Excellent organizational skills and attention to detail.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Proficient with Microsoft Office Suite or related software.
  • Monday Project Management software a plus.

    • Status : Full Time

    Schedule : Monday - Friday / 7 : 30am - 4 : 30pm in-office

    EEO Information

    The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

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