Executive Events Coordinator

Executive Events Coordinator

The Executive Events Coordinator position will assist the events team with large and small events taking place within our Executive Briefing Center and assist with welcoming and catering to attendees and company partners. The Coordinator will file / order supplies, recommend, propose, and negotiate with others to ensure efficient processes are being conducted for meeting planning.

Role Description :

• Logistics for all events including travel, lodging, meeting locations, catering and reservations, offsite activities, transportation, assisting with guest arrival, speaker coordination, scheduling of DCF, AI Labs, EIC, and CIC tours, customer gifts
• Meet and greet with company employees, customers, and partners throughout events
• Anticipate and meet customer needs while meetings are being conducted on-site
• Coordinate with marketing teams in planning larger events for customers, summits, and huddles
• Answer questions from users and attendees about events
• Provide hands-on customer service at assigned summit / huddles duties which could include travel desk, catering orders, breakout session, bus logistics, or luggage storage at the EBC
• Maintain Master Tracking Report including but not limited to expenses, attendees, presenters, and assist with ROI Review on smaller meetings
• Cover Executive Briefing Center Receptionist as needed
• Requires being on call on Sundays for Monday events
• Expected to maintain a business professional attire

Behaviors and Competencies :

Skill Level Requirements :

Other Requirements :

The estimated annual pay range for this position is $43,000 - $48,000 which includes a base salary and bonus. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.

Equal Employment Opportunity M / F / Disability / Protected Veteran Status