Temp to Hire Part Time Administrative Assistant

ProSearch is hiring an Administrative Assistant on behalf of a dynamic healthcare organization in growth mode located in Portland, Maine. This part-time, temp-to-hire opportunity offers the chance to support a mission-driven organization through detailed work in medical billing, insurance processing, and administrative support.

This position is ideal for professionals with experience in healthcare administration or office support, and who are comfortable managing clinical documentation, electronic medical records, and insurance-related tasks.

Job Title : Temp-to-Hire Part-Time Administrative Assistant

Location : Portland, Maine

Employment Type : Part-Time 10–15 hours per week (Daily hours required, flexible schedule)

Key Responsibilities

Psychiatry Administrative Support

• Monitor and process incoming faxes daily, uploading
• Appropriate documentation into electronic health records and communicating with relevant providers
• Manage new client documentation for services, ensuring timely and accurate recordkeeping
• Send and collect signed releases for medical records, including primary care provider documentation and forms
• Conduct Prescription Monitoring Program reviews for new clients
• Process prior authorizations for medication management
• Manage records requests and coordinate with the billing team as needed
• Upload labs, chart documents, and relevant correspondence into charts
• Conduct quarterly caseload and PMP reviews for patients
• Maintain accurate client lists and support communication with patients and care providers
• Coordinate with the intake team, referral sources, and billing department to facilitate administrative workflows

Qualifications

Why This Role

This role offers a unique opportunity to gain hands-on experience in health administration, office workflows, and medical billing in a supportive outpatient setting. You will be part of a dedicated care team that values collaboration, accuracy, and service excellence. Through ProSearch, you will receive ongoing support and the potential for permanent placement with a trusted client.

Apply through ProSearch today if you have experience in administration, documentation, or healthcare support services and are looking for a part-time opportunity with impact.