Administrative Assistant II

Administrative Assistant II

The Administrative Assistant II provides administrative support for the Associate Vice President for Student Development and the Associate Vice President for Enrollment Management and the departments within those areas as needed. Duties include preparing various documents; compiling data and conducting research for internal and external reports; copying, faxing and scanning documents; developing calendars, scheduling of appointments and meetings; receiving and screening phone calls and visitors; maintaining internal and external online sites; monitoring budgets and expenditures; maintaining files; preparing, typing, printing and distributing divisional documents; maintaining an inventory of office supplies; preparing, processing and maintaining records of purchases; and arranging special meetings and events. This position is responsible for providing administrative support for institutional initiatives. Other duties include entering data into Banner; maintaining various databases; assisting with building operations and monitoring; and performing other duties as assigned. Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia, or the District of Columbia; non-residents are expected to relocate to meet this requirement. Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position.

Required Education : Associates Degree

Required Experience : At least three (3) years of recent experience working in a role with direct progressive responsibility for providing primary and comprehensive administrative and office support to someone in a leadership level position.

Required Knowledge, Skills, & Abilities :

• Strong working knowledge of Microsoft Office 365 applications and features
• Experience with managing calendars in Outlook
• Ability to manage multiple priorities
• Ability to thrive in a fast-paced environment
• Ability to build positive relationships with faculty, staff, students, and external partners
• Strong written and verbal communication abilities, including the preparation of correspondence and timely response to inquiries
• Knowledge of communication etiquette and confidentiality requirements

Preferred Qualifications :

Hours per Week : 40 - 100%

General Weekly Work Schedule : Monday Friday 8 a.m 4 p.m.

Posting Number : 2025-072FSFA

Number of Vacancies : 1

Close Date : 11 / 17 / 2025

Supplemental Questions :

Documents Needed to Apply :

Required Documents :

Optional Documents :