Accounts Payable Specialist Lead

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Accounts Payable Specialist Lead

Join the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. Cleveland Clinic is recognized as one of the top hospitals in the nation. At Cleveland Clinic, you will receive endless support and appreciation and build a rewarding career with one of the most respected healthcare organizations in the world.

As an Accounts Payable Specialist Lead, you will oversee a team in the daily operations of accounts payable (AP), ensuring timely and accurate processing of domestic and international invoices, payment requests, and employee reimbursements through the Enterprise Resource Planning (ERP) system. You will be responsible for paying, processing, and resolving issues with requests for goods and services used by Cleveland Clinic, as well as assisting with invoice auditing, matching and reconciliation, managing electronic and check payment runs and handling stop payments and voids. This role also administers electronic invoice interfaces and manual uploads, resolves invoice discrepancies and collaborates across departments to streamline processes, improve efficiency and support the financial operations of Cleveland Clinic.

A caregiver in this role works a hybrid schedule from 8 : 00 a.m.

4 : 30 p.m. Candidates are required to work on-site at BOC Independence 12 times per month.

A caregiver who excels in this role will :

Lead assigned team in daily operations of AP.

Assist with workload distribution, support team members with problem resolutions and prioritize and distribute workload to Accounts Payable Specialists.

Facilitate payment runs and administer voids and stop payments, review the status of payments and process electronic and check payment runs.

Perform FTP imports to payables system.

Assist with issues related to supplier credit holds in coordination with Supply Chain Management and department contacts and prioritize, investigate and resolve credit holds in a timely manner.

Monitor and facilitate invoice exception management in coordination with match exception reports.

Train and mentor new and existing employees to ensure key job duties are completed appropriately and train and assist Accounts Payable Specialists with their assigned duties and identify areas of opportunity for increased competency, providing effective coaching for improvement.

Analyze, audit and process invoices, payment requests and employee reimbursements in a timely manner, ensuring compliance with governmental regulations and established policies.

Perform verification and exception management of electronic invoices processed through OCR, supplier portal, EDI interfaces and process manual invoice uploads from various systems, departments and suppliers.

Facilitate 2-way and 3-way electronic matching of invoices to purchase orders.

Ensure open credits are properly processed and applied.

Review and update invoices for proper tax assessment and tax reporting, including 1099-MISC, 1099-NEC and 1042-S.

Investigate and resolve invoice discrepancies related to purchase orders, contracts and documentation in conjunction with Accounts Payable Specialists, requesting departments, suppliers and Supply Chain Management.

Receive, research and resolve internal and external inquiries concerning account status and invoice discrepancies via phone, email and virtual communication technologies.

Request and reconcile supplier statements and resolve unpaid invoices and credits.

Test invoice processes and payment runs during system upgrades and other system improvements.

Provide supporting documentation for audits.

Minimum qualifications for the ideal future caregiver include :

High school diploma or GED and three years of experience in Accounts Payable or comparable position.

Preferred qualifications for the ideal future caregiver include :

Associate's Degree in Accounting, Finance, or related discipline.

High degree of accuracy, attention to detail and ability to maintain confidentiality.

Familiarity with standard concepts, practices and procedures in accounts payable.

Ability to handle multiple tasks concurrently and take ownership of assigned tasks or projects.

Ability to identify areas of opportunity for increased team competency and provide effective coaching for improvement.

Strong stress and time management skills.

Proficiency using a large Enterprise Resource Planning (ERP) system.

Experience with Microsoft Office programs, including Word, Outlook and Excel.

Experience working in a large corporation or hospital setting.

Experience with major ERP systems.

Prior experience in accounts payable.

Physical Requirements :

Ability to communicate and exchange accurate information.

Ability to perform work in a stationary position for extended periods.

Ability to work with physical records or operate a computer or other office equipment.

In some locations, ability to travel throughout the hospital system.

In some locations ability to move up to 25 lbs.

Personal Protective Equipment :

Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

Please review the Equal Employment Opportunity poster.

Cleveland Clinic Health System is pleased to be an equal employment employer : Women / Minorities / Veterans / Individuals with Disabilities.