Sales & Events Coordinator The Little Nell

Position Summary

The Sales & Events Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role serves as a key point of contact for clients managing inquiries event details and sales initiatives to ensure seamless execution. Utilizing Delphi and Social Tables the coordinator creates proposals contracts banquet event orders and event diagrams while keeping menus and schedules up to date. Additionally they assist with processing deposits coordinating site visits and ensuring all event details align with Forbes Five-star luxury hospitality standards. This position reports to the Director of Events.

Job Posting Deadline

Applications for this position will be accepted until December 14 2025.

Essential Job Functions / Key Responsibilities

Serve as a primary contact for clients responding to inquiries and providing detailed event information

Create and manage event proposals contracts and banquet event orders using Delphi

Develop event diagrams using Social Tables to ensure seamless event execution

Coordinate site visits property tours and client meetings to showcase event spaces and offerings

Assist in processing client deposits managing payment schedules and ensuring contract compliance

Collaborate with sales and event managers to generate leads follow up with clients and close sales opportunities

Maintain an up-to-date database of event details menus and schedules

Support marketing efforts by preparing promotional materials and assisting with special sales initiatives

Ensure all event details align with Five-star luxury hospitality standards to exceed client expectations

Provide exceptional customer service and build long-term client relationships through proactive communication

Other duties as assigned

Qualifications :

Education & Experience Requirements

Bachelors degree in Hospitality Business or related field preferred

Two years of related experience required

Knowledge Skills & Abilities

Detailed knowledge of sales processes workflows and decision-making protocols

Knowledge of company policies and procedures

Knowledge of Microsoft Suite

Knowledge of SMS Delphi and Social Tables

Ability to prioritize tasks and manage time effectively

Proficiency in planning managing and executing projects within scope and deadlines

Proficiency in communicating clearly both verbally and in writing to team members and customers

Ability to manage multiple priorities and projects simultaneously without sacrificing quality

Ability to work in collaboration with others to achieve team goals

Ability to delivery Forbes Five-star standards

Additional Information :

Work Environment & Physical Demands

Ability to stand type and sit at desk / computer for most of the work shift executing repetitive movements

No adverse or hazardous conditions

Not required but preferred to be able to occasionally lift push or pull 25 lbs. individually or with assistance

Job Benefits

This position is categorized as a regular full-time position eligible for the following benefits :

Enrollment dates differ across the various programs.

Health Dental and Vision Insurance Programs

Flexible Spending Account Programs

Life Insurance Programs

Paid Time Off Programs

Paid Leave Programs

401(k) Savings Plan

Employee Ski Pass and Dependent Ski Passes

Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One Aspen Snowmass Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process please contact Human Resources at .

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties responsibilities and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority / Female / Disabled / Veteran). At Aspen One inclusion equity and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience we embrace and celebrate the unique experiences perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected valued and empowered and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Companys benefits and other compensation visit One participates in E-Verify.

E-Verify & Right to Work Poster

Remote Work : No

Employment Type : Full-time

Key Skills

Sales Experience,Microsoft Office,Customer Service,Hotel Experience,Hospitality Experience,Basic Math,Microsoft Powerpoint,Salesforce,Filing,Project Management Software,Administrative Experience,Sales Support

Experience : years

Vacancy : 1