Administrative AssociateTEKBERRY • Palo Alto, CA, United States

Administrative Associate

TEKBERRY • Palo Alto, CA, United States

21 hours ago

Job type

Full-time

Temporary

Quick Apply

Job description

Title : Administrative Associate

Pay Rate : $39 / hr

Job Type : 6-month contract

Duration : Nov 2025 May 2026

Shift(s) : Mon Fri, 8am 5pm

Location : Palo Alto, CA 94305

Job Code : JPC-11569 / 1452341

Tekberry is looking for a highly qualified and motivated individual to work with our client, a world-class university and research center. As a full-time

W2 employee you will have access to health benefits. Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).

Job Description :

The Department of Structural Biology is seeking a full-time Administrative Associate to provide essential administrative support to several faculty members and their laboratories, as well as to assist with departmental operations. The ideal candidate will be comfortable working both independently and collaboratively within a team environment. They should possess outstanding communication and interpersonal skills, demonstrate excellent customers service and support, exhibit exceptional organizational abilities, have a keen attention to detail, and show a passion for continuous improvement.

With over 100 faculty, staff, and trainees including two Nobel Prize winners our department is renowned for its excellence in structural biology. Our faculty and research labs operate across multiple locations, including three campus buildings and a presence at SLAC. As one of the premier structural biology departments in the country, we attract exceptional graduate students and fellows who go on to become leaders in their fields as top scientists and academics.

Duties include :

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.

Oversee and / or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.

Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and / or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and / or websites.

Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

Create complex reports and spreadsheets which may utilize specialized software and systems.

Oversee and / or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and / or vendor selection.

Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and / or minor renovation projects.

May lead staff or supervise day-to-day work of student and / or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Requirements :

4 years of administrative experience and a Bachelor s degree in relevant field.

Previous University experience highly preferred.

Demonstrated success in following through and completing routine tasks.

Excellent oral, written, interpersonal, and customer service skills.

Superior attention to detail and organization skills.

Ability to multitask, shifting between multiple priorities and tasks with a high degree of accuracy.

TEKBERRY OFFERS A REWARD FOR REFERRALS!

Tekberry, Inc. a Soal Technologies company, is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under all applicable laws.

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Administrative Associate • Palo Alto, CA, United States