SALES COORDINATOR

Sales Coordinator

The Sales Coordinator (Cultural Attractions - Kansas City) provides administrative support for the food & beverage catering & event sales for two assigned venues in the division. This role acts as a liaison between clients, venue partners, and location leadership to plan, detail, and execute catered events and services.

Essential Functions & Responsibilities :

• Provide timely, responsive, and relevant communication for full life cycle of catering sales process (from initial inquiry to post-event billing, follow-up, and repeat business).
• Communicate via telephone, email, and in person in a timely, professional, and clear manner.
• Create / maintain client files for current, future, and referral business needs.
• Generate customized proposals, contracts, and other internal documents to document client orders and to company specification.
• Coordinate equipment for events internally and / or via third-party as needed.
• Ensure timely and accurate data entry for events, such as consumption of food & beverage items and billing entries.
• Communicate pricing, order changes, and other cost related details between client and venue to ensure accurate preparation, cost management, and billing.
• May oversee set-up and execution of events.
• Complete Banquet Event Orders (BEOs) via specialized software to detail all aspects of food and catering aspects of client events, per company standards, specifications, and location options.
• Ensure all dietary restrictions and allergies are clearly notated and communicated.
• Provide recommendations to clients according to their ideas and requests, as well as to enhance their event; including but not limited to food and set-up recommendations, alternative food and beverage options, and / or communicating internally with location leadership regarding ability to execute as proposed.
• Demonstrate commitment to providing thoughtful hospitality to all clients, while demonstrating sound business acumen of the venue and operations.

Associates of Levy are offered many fantastic benefits. Instapay (early access to your wages) and high interest savings both through the EVEN app, Associate Shopping Program, Health and Wellness Program, Discount Marketplace, Employee Assistance Program. Associates may also be eligible for paid and / or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.