Administrative Assistant I

Shift Start and End Time : M-F 9-5 Job Summary : Serves a supportive role in the office to perform various clerical duties in accordance with established policies and procedures. Duties : Operates PC with business software programs to input, maintain, retrieve and process business information. May process routine inquiries and provide information related to company policies and procedures. Responsibilities may include the preparation of reports, the assembly and validation of information, and the calculation of data. Maintains office filing system. Prepares letters and other business documents. May perform various complex clerical duties requiring analysis, judgment and specific knowledge in an area (customer service, purchasing, logistics, quality, human resources, etc.). Experience : 0-2 years Develops competence by performing structured work assignments

Uses existing procedures to solve routine or standard problems

Receives instruction, guidance and direction from others Education : Bachelor’s Degree (BA / BS); or equivalent combination of education and experience. Job Summary :

The Admin Assistant position provides administrative support services to assigned company Leadership. Responsibilities cover a wide variety of tasks that require a high degree of confidentiality and professionalism. Areas of support include, but are not limited to; coordination of meetings, calendar management, as well as special projects as they arise. The position involves high degree of interaction with all levels of management, external vendors / guests and internal employees. Tasks range from simple to complex. Organization, follow through, attention to detail, confidentiality, and communication skills are critical factors in the daily administration of this position. This position is expected to work independently using technical judgment, while executing multiple tasks. Summary of Duties :

Administrative Assistant :

• Actively pursues continuous improvement and ease of doing business to meet or exceed the designated leadership member needs and to further overall company goals and objectives.
• Collects and enters data into spreadsheets and uses expertise & to reduce and analyze this data.
• Creates and maintains accurate filing systems.
• Management of daily, weekly, monthly calendars.
• Coordination of various meetings and events, on and off-site. Internal / External customers.
• May be responsible for expense reports and purchase orders as directed / identified.
• Preparation of letters, reports, forms, schedules, and other materials.
• Development, preparation or the editing of presentations.
• Track department, or group level, performance (KPIs) and publish accordingly.
• Maintain department organization chart.
• Collaborates with other administrative staff and / or management, as necessary.
• Assists other departments with special projects. Qualifications :

Education : High School diploma or equivalent.

Experience : 5+ years of level administrative support

Computer Skills :

• Strong Microsoft Office (Outlook, Excel, Outlook, Word, PowerPoint, Access, Project, etc.) skills
• Familiarity with picture editing

Other Skills :

• Excellent organizational skills
• Impeccable oral and written communication skills
• Demonstrated ability to handle multiple projects and assignments with attention to detail
• Problem solving, well organized, detailed oriented and accurate.
• Understanding of necessity to maintain strict confidentiality.