Purchasing Agent

Purchasing Agent

This position serves as a Purchasing Agent for the Logistics Service within the Northeast Ohio Healthcare System performing work to acquire supplies, services, and construction by purchase, rental, or lease through delivery orders and / or small purchase procedures. Responsibilities include utilizing knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments. The Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of complex and highly specialized services, supplies, equipment, and systems that support the full range of programs and activities.

Major duties and responsibilities include : conducting purchasing under the micro purchase threshold; reviewing and editing purchase requests; resolving issues to ensure requests and bills are processed accurately and in a timely manner; identifying needs or problems and determining corrective action; utilizing federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases; tracking obligations / commitments and monitoring expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends; procuring supplies and services to meet the purchase, rental, or lease needs of the organization; developing unique selection criteria for each purchase; preparing and issuing contract modifications for changes in delivery schedule and sending formal correspondence to a variety of customers such as inventory management specialists, other service line contacts, and contracting officers as appropriate for the purposes of auditing documents, processing receiving reports, and payments; conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements; serving as the first line of contact for medical staff and customers in regard to procured items; developing reports and spreadsheets, obtaining, organizing, filing and retrieving reports for briefing and presentation purposes; performing a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility; and performing other related duties as assigned.

Work Schedule : Full-Time, Monday - Friday, 7am - 3 : 30pm, 7 : 30am - 4pm, or 8am - 4 : 30pm. Telework : Ad-hoc Virtual : This is not a virtual position.

Position Description / PD# : Purchasing Agent / PD99896S

Requirements Conditions of Employment : You must be a U.S. Citizen to apply for this job. Selective Service Registration is required for males born after 12 / 31 / 1959. You may be required to serve a probationary period. Subject to background / security investigation. Selected applicants will be required to complete an online onboarding process. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).

Qualifications : To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10 / 20 / 2025. Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note : Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on education and / or experience as described below :

Specialized Experience : You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to : experience performing clerical or assistant duties in support of purchasing and procurement; procuring supplies and services to meet the purchase, rental, or lease needs of an organization; working with medical staff to determine procurement needs and priorities; resolving a variety of shipment, payment, or other discrepancies in support of procurement programs and operations; purchasing various equipment, supplies, and services through the use of a purchase card; and assembling and / or summarizing information from files and documents as required to create reports utilizing automated computerized supply / inventory management systems and Microsoft Office software programs such as MS Word and Excel. You will be rated on the following competencies for this position : Customer Service, Technical Competence, Reasoning, Manages and Organizes Information, Manages Resources, Decision Making, Critical Thinking.