Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to support high-level executives and contribute to the smooth operation of organizational activities. This Contract position is based in Midland, Texas, and involves handling a variety of administrative tasks, maintaining records, and coordinating events. The ideal candidate will demonstrate exceptional organizational skills, professionalism, and the ability to manage multiple priorities effectively.

Responsibilities :

• Provide comprehensive administrative support to executives, including maintaining certifications, licenses, and managing schedules.
• Organize and facilitate board meetings, including preparing materials, coordinating logistics, and recording official minutes.
• Maintain and update fundraising software and donor records in collaboration with the Director of Fund Development.
• Coordinate corporate events and ensure seamless execution of all logistics.
• Manage office supplies, inventory, and maintain a clean and organized work environment.
• Oversee scheduling of front desk coverage and provide support as needed.
• Safeguard the privacy of records and corporate archives related to residents, employees, and the facility.
• Communicate effectively with residents, visitors, staff, and vendors to foster a positive environment.
• Proofread documents and prepare accurate reports, ensuring all communications are error-free.
• Abide by organizational policies and procedures while contributing to a collaborative workplace.
• Proven experience in administrative or executive assistant roles with strong organizational skills.
• Proficiency in calendar management, travel arrangements, and meeting coordination.
• Excellent written and verbal communication skills, with attention to detail and proofreading abilities.
• Familiarity with fundraising campaigns, donor records, and fundraising software is highly preferred.
• Ability to handle multiple tasks in a fast-paced environment while maintaining professionalism.
• Strong interpersonal skills to effectively collaborate with board members, staff, and external stakeholders.
• Knowledge of office administration practices and proficiency with standard software tools.
• Ability to lift up to 20 pounds and remain seated or standing for extended periods as needed.