Billing Coordinator

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Essential Functions

• Assist with distribution of monthly Proformas and work closely with attorneys in the review and editing of Proformas (hard-copy and paperless), initiate transfers, write-down requests, and markups prior to submitting to assigned Billing Specialist.
• Review finalized invoices to ensure accuracy before sending.
• Prepare cover letters and / or other reports needed to accompany outgoing invoices.
• Review and provide billing supporting documentation as required, including requested expense documentation.
• Send all invoices to appropriate recipients along with any required reports or spreadsheets via email or mail.
• Research and respond to internal and external billing inquiries in a timely manner.
• Identify billing inaccuracies and work with appropriate personnel to resolve any issues.
• Assist Collection team members, billing attorneys, and clients with resolution of unpaid invoices, including those with discrepancies.
• Provide customer service as client / attorney liaison. Proactively work with all accounting teams to accomplish tasks as required.
• Monitor work in process and follow up with attorneys, as necessary.
• Review documents and records to compile information for compliance with client guidelines, fee arrangements per engagement letters or other agreement terms.
• Assist with requesting refund checks to clients as needed.
• Maintain and adhere to client and attorney billing notes in portal.
• Review billing rates to ensure compliance with client agreements and annual rate increases.
• Review aged / unbilled work in process and provide status updates to Billing Supervisor.
• Review newly opened client matters for assigned billing attorneys with electronic billing to determine if access to the matters has been granted by the clients.
• Verify accuracy of billing records, notices and statements for disbursement.
• Ensure that all tasks are completed in accordance with Firm and client billing guidelines and policies.
• Adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.

Collaboration and Teamwork

Additional Functions

Qualifications

Education

Experience

Knowledge, Skills & Abilities

Work Environment & Physical Demands

This job operates in a clerical, office setting. This role routinely uses standard office equipment including, but not limited to computers, telephones, printers, and copiers.

Physical Requirements : Sedentary work. Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties.

Equal Opportunity

Fox Rothschild LLP is an equal opportunity employer. This position is open to all qualified applicants in accordance with federal, state, and local equal opportunity laws.

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