Executive Assistant

Job Description

Job Description

Description :

International College of Health Sciences (ICHS) is seeking a highly organized and proactive Executive Assistant to provide critical administrative support to the Chief Operating Officer (COO). This role is essential to ensuring efficient office operations, timely communication, and effective coordination of executive activities within the organization. The ideal candidate will bring professionalism, discretion, and exceptional organizational skills to a fast-paced environment dedicated to advancing healthcare education and supporting operational leadership.

Position : Onsite - Boynton Beach, FL

Purpose

The Executive Assistant is responsible for managing daily operations related to the COO’s office, including calendar management, internal and external communications, handling highly confidential matters, and maintaining organized administrative processes. This position is pivotal for supporting operational initiatives, maintaining information flow, and enabling strategic priorities through strong logistical and interpersonal capabilities.

Responsibilities

Executive and Administrative Support

• Manage and coordinate the COO’s calendar, meetings, and travel arrangements.
• Handle scheduling, meeting preparation, and follow-up including agendas, minutes, and action item tracking.
• Screen and prioritize communications, including calls, emails, correspondence, and requests from internal and external stakeholders.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Support the planning and execution of executive events and special projects for the COO.
• Serve as a liaison between the COO and other staff, faculty, students, and external partners.

Information and Record Management

Operational Coordination

Other Duties

Requirements : Qualifications

Education / Experience / Knowledge

Bachelor’s degree or equivalent is preferred, administrative experience required. Minimum of three (3) years supporting C-level executives or in progressively responsible administrative roles. Post-secondary education experience is preferred. Coursework in paralegal studies, legal administration, or a closely related field preferred; equivalent relevant experience will also be considered.

Required Skills :

Additional Information :

Additional Information : At no time may work be performed, or computer systems accessed, from outside of the U.S. Individuals hired must be able to perform essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note that the responsibilities outlined in this job description are not exhaustive and may be supplemented as necessary.

International College of Health Sciences provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.