Grants Coordinator I - Grants Management

Grants Coordinator I

Pima County's Grants Management and Innovation (GMI) department is currently seeking a Grants Coordinator I to join the Monitoring, Analysis, & Performance Division. In this role, you will coordinate and support grants-related activities for Pima County, with a focus on compliance, reporting, and records retention. You will help keep programs running smoothly by organizing and maintaining records, entering and tracking data in the County's grants management system, and staying current on federal requirements to ensure compliance. You will establish and maintain program records retention processes to ensure compliance, accountability, and accessibility. Catalogs, inventories, and enter program data into the grants management system (e.g. AmpliFund) to support tracking, reporting, and oversight.

Essential Functions :

• Plans, organizes, coordinates, and administers the activities of a specialized program within Pima County;
• Assists the Program Manager or department director in developing and establishing program goals and objectives;
• Evaluates program effectiveness and measures / reports on program success;
• Supervises, trains, and evaluates staff, determines work assignments and priorities, and participates in personnel selection;
• Monitors program-specific legislation and ensures program compliance with applicable regulations;
• Performs public relations activities as a program representative, makes program-related presentations to the public, prepares and presents news releases and other media materials, and participates in the development of community awareness programs;
• Coordinates the development of training and informational materials to promote public understanding of program activities, services, and requirements;
• Establishes and maintains liaison relationships and coordinates program activities with other departments, public and private agencies, organizations, and groups;
• Conducts meetings to resolve problems, address issues, discuss program goals and objectives, and disseminate information;
• Monitors grants, program contracts, and / or contractor performance;
• Participates in the development of the program budget and supervises the monitoring and administration of program funds;
• Conducts program-related studies and prepares written reports and recommendations;
• Prepares routine and special program status reports for federal, state, and county agencies;
• Analyzes data and prepares program activity reports and statistical materials for management review;
• May access or maintain specialized databases containing program-specific information to record activity or generate reports;
• May write and submit grant applications and prepare / review proposals.

Minimum Qualifications :

Bachelor's degree from an accredited college or university with a major in a program-related field as defined by the appointing authority at the time of recruitment, AND three (3) years of experience coordinating, monitoring, and / or administering program activities or providing professional-level administrative support for a program or specialized work unit. (Relevant professional level experience and / or education from an accredited college or university may be substituted.) OR : Four (4) years of experience with Pima County in a professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications : (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.) : Bachelor's degree in library science, information / records management, public administration, business administration, finance or accounting, political science, or nonprofit management. Minimum two (2) years experience in grants administration or coordination (monitoring, compliance, reporting, or application support). Minimum two (2) experience in records management (cataloging, retention schedules, file systems, or compliance with records laws). Minimum one (1) experience in data entry and / or management in enterprise systems (experience with AmpliFund, eCivis, Salesforce, or similar grants / contract management software is a plus). Experience in administrative program support involving reporting, compliance tracking, or budget monitoring.

Selection Procedure : Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated / scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments / testing may be required as part of the selection process.

Supplemental Information :

Licenses and Certificates : Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to obtain / maintain the required licensure shall be grounds for termination. Special Notice Items : The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical / Sensory Requirements : Physical and sensory abilities will be determined by position.

Working Conditions : Working conditions will be determined by the position.

EEO Information : Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.