Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Buffalo, New York. The ideal candidate will bring excellent organizational skills and a proactive attitude to support daily office operations. This position requires strong multitasking abilities and exceptional communication skills to handle administrative tasks effectively.

Responsibilities :

• Manage incoming calls and redirect them to the appropriate staff or department.
• Perform accurate data entry to maintain and update records and databases.
• Provide general office support, including filing, scheduling, and correspondence.
• Serve as the first point of contact for visitors, ensuring a welcoming and organized environment.
• Coordinate meetings, appointments, and travel arrangements as needed.
• Assist in preparing reports, presentations, and other documents.
• Maintain office supplies inventory and place orders when necessary.
• Handle confidential information with discretion and care.
• Support other administrative tasks to ensure smooth daily operations.
• Proven experience in administrative assistance or a similar role.
• Proficiency in data entry and office management software.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks and prioritize effectively.
• Strong attention to detail and organizational skills.
• Familiarity with receptionist duties and customer service.
• Ability to maintain confidentiality and professionalism.
• High school diploma or equivalent; additional certifications are a plus.