Document Control Specialist

Job Summary Collect, maintain, and distribute all quality documents necessary to define receiving, manufacturing, and distribution processes, along with documents covering quality and safety systems within the organization that ensure conformance to customer and regulatory requirements. Develop and maintain a comprehensive filing system and revision control for documents throughout the organization, including quality control, manufacturing, account management, human resources, and safety. Maintain revision control and document issuance to ensure that all users have the current revision of appropriate documentation in a timely manner. Other responsibilities may include helping to generate documents such as policies, procedures, forms, logs, and more within a team environment. Serve as a technical resource for the maintenance and control of hard-copy and electronic documents within the organization

SHIFT

Monday - Friday

QUALIFICATIONS

A. A.S. degree in English or Communications preferred

B. Minimum 2 years' experience in a FDA / cGMP manufacturing environment preferred

C. Proficient with Microsoft applications such as MS Office and SharePoint

D. Experience with online documentation management and computer-based learning

E. Exceptional attention to detail with excellent writing and communication skills in English

F. Excellent communication and interpersonal skills with proven ability to take initiative and build strong productive relationships

G. Self-directed with the ability to work independently and prioritize responsibilities

H. Strong organizational and multi-tasking abilities

I. Must be able to work in a fast-paced, dynamic, team environment, while staying focused and carrying out tasks in a timely and accurate manner

REQUIREMENTS

• A legal right to work in the United States
• Must pass pre-employment drug screen and background check
• For those applying out of the area We love working for such an awesome company within the beautiful Pacific NW and understand your motivation is to do the same! Please recognize that relocation packages are not being offered at this time.

POSITION OVERVIEW

It is essential for all employees to adhere to Company policies.

A. Maintain and continuously improve existing document control system to accurately track controlled documents through the organization

B. Assign document identification numbers and maintain a list of all current, obsolete, pending, and archived documents

C. Ensure only current approved document revisions are available at point of use and on the SharePoint site

D. Route documents for review and approval through Sign-Easy document system

E. Maintain records, as needed for the organization

F. Ensure organization is audit-ready with respect to published controlled documents, specific equipment, test method, and other records, as needed

G. Notify training department of newly released documents

H. Track and measure organizational adherence to document review cycle

I. Ability to be at the physical location of the job for the designated work schedule

J. Will be asked to train someone and / or participate in a task force to improve company procedures or operations.

K. Ability to effectively problem-solve

L. Ability to work collaboratively and maintain effective working relationships with co-workers.

M. Must be able to successfully pass all job-related tests and certifications required for working in a cGMP, quality environment including but not limited to : inspections and GMP requirements to perform essential functions of the job. Must re-qualify every year on all job-related tests and certifications as job or qualifications require.

N. Performs other duties as assigned

KEY BEHAVIORAL ATTRIBUTES

A. Customer service oriented

B. Clear focus on High Quality Production

C. Commitment to high ethical standards and integrity

D. Works well independently and in a team setting

E. Good communication, interpersonal and customer service skills.

F. Constantly seeking better processes and challenging status quo : continuous improvement mindset

G. Inspires collaborative thinking and team building

H. Dependable, exemplifying this through attendance and job duties

PHYSICAL DEMANDS

A. Standing / Walking : Occasionally - Some assignments and work functions are performed while standing / walking.

B. Sitting : Continuous - Most assignments will be completed while either sitting or standing for prolonged periods.

C. Crouching (bending at knees) : Occasionally - Crouching is necessary when lifting materials

D. Reaching : Occasionally - Reaches up to retrieve or file papers / documents. Reaching is primarily performed between waist and shoulder level. Some overhead reaching may occur.

E. Stooping (bend at waist) : Occasionally - Bends or stoops to access lower file drawers. May bend at waist while checking paperwork while standing.

F. Kneeling : Rarely - Kneels to retrieve materials from the floor.

G. Handling / Grasping : Continuous - To manipulate computer, handles various paperwork, files, etc. Grasps writing instruments, etc.

H. Lifting / Carrying : Occasionally - Must be able to lift up to 20 lbs. Occasionally will lift items such as boxes of files, cases of copier paper.

I. Push / Pull : Frequently - Pulls file drawers in and out.

J. Climbing : Frequently - Climbs stairs within the company to move throughout office areas.

K. Seeing : Continuous - Near vision, For using the computer and doing paperwork.

L. Hearing : Continuous - To communicate with employees, customers, etc.

WORKING CONDITIONS / PHYSICAL HAZARDS

A. Works in an well-lighted, air-conditioned office setting with occasional work to a production environment with exposure to noise, cleaning agents, enzymes, mineral and vitamin dust. Production environment maintains a controlled temperature of 68-720 F and 30% relative humidity.

B. Must adhere to Company safety policies and wear personal protective equipment when exposed to work areas or performing tasks where it is required.

UNPLANNED ACTIVITIES / ADDITIONAL DUTIES

A. Job may require hours that often exceed 8 hours per day and / or 40 hours per week

B. Ability to work overtime and weekends

Does this position require protective equipment? Yes

Does this position require a Security Agreement? Yes

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com / careers / workplace-diversity-and-inclusion to learn more

Salary Ranges : $58400- $73000