Office Assistant
Job Description
Job Description
Description :
- Answering the phone and transferring calls as needed
- Sorting and delivering incoming mail and collecting and sending outgoing mail.
- Create documents, maintain databases, and send memos and emails.
- Making logistical arrangements for meetings or conferences, including booking travel, making reservations
- Running errands and making deliveries around the office or to external parties
- Collecting, filing, and organizing office documents, such as reports and confidential records.
- Managing digital document filing, including encrypted documents and email correspondence
- Monitoring office inventory and ordering supplies
- Transcribing or taking notes during meetings and writing minutes, memos, and / or agendas
- Managing uniform inventory keeps the inventory up to date, and coordinates in sending uniforms to stations. Ensure the station have enough uniforms by keeping up with inventory.
- Coordinate office supply orders (Staples, Amazon etc.)
- Packaging and shipping company materials, uniforms, documents, badges etc.
Requirements :
- Excellent communication abilities, including speaking, writing, and active listening.
- Effective organization and time management skills, like prioritization, multitasking, and planning.
- Great customer service skills, including a personable and positive attitude.
- Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications.
- Problem-solving, critical thinking, and decision-making abilities
- Ability to work independently with little-to-no supervision.
- Keen attention to detail
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