Academic Assistant I

Academic Assistant I

Job No : 536952

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Academic Advising / Support, Office / Administrative / Fiscal Support, Veteran's Preference Eligible

Department : 19050000 - EG-ELECTRICAL - COMPUTER ENG

Job Description

Classification Title :

Academic Assistant I

Classification Minimum Requirements :

High school diploma or equivalent and two years of relevant experience.

Job Description :

Responsible for assisting all incoming visitors in a positive and supportive manner. This position is the primary receptionist for all visitors to the ECE Student Services Office and thus requires an individual who has excellent knowledge of customer service. Ensures that all common areas are clean, organized and well presented. Ensures that visitors and phone calls are directed to appropriate staff and / or Faculty. Serves as a public contact for the program and answers general inquiries by email, mail, telephone, and in person. Performs general office duties, such as providing reception, answering telephones, ordering supplies, and filing. Supports academic manager with scheduling activities, such as appointments, interviews, evaluations, classrooms, exams, meetings, and seminars.

Inputs or retrieves data relating to student enrollment, course scheduling, grades, and course and instructor evaluations. Maintains academic student records for the department. Works closely with academic advising staff to distribute and collect departmental scholarship offer letters and thank you letters.

Supports academic courses, including collecting and posting course syllabi to the department website, assisting with classroom technology / Canvas, entering grades, and ordering textbooks. Ad-hoc room assignments for study sessions, exams and other events as necessary. Processes grade change requests for the department.

Provides support for events, such as student orientations or award ceremonies. Assists in directing and / or escorting visitors and assisting with the preparation of and tear down of events associated with academics and recruiting.

Other duties, as assigned by the Academic Support Services Manager.

Expected Salary :

$18.00-$20.00 / hr; commensurate with qualifications and experience

Required Qualifications :

High school diploma or equivalent and two years of relevant experience.

Preferred :

Working knowledge of UF policies and procedures to facilitate admissions and student advisement

Experience with Student Admin, Campus Solutions, Wordpress, Canvas, TEAMS, and Salesforce platforms

Ability to maintain confidential or sensitive information

Ability to prioritize and manage multiple tasks

Excellent verbal and written communication and interpersonal skills.

Must have working knowledge of Microsoft Excel, Docusign, Qualtrics, Adobe Acrobat

Special Instructions to Applicants :

In order to be considered for this position, you must upload a cover letter and resume with application.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Position is re-posted, current applicants need not reapply.

Health Assessment Required :

No

Applications Close : 14 October 2025

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 536952

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

Copyright ©2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-372bb7cc0f61e84a853cdee743e2de7b