Administrative Coordinator

Job Title : Administrative Coordinator

Location : SGSC - Douglas Campus (Main)

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 292669

About Us

Join our Team at South Georgia State College!

South Georgia State College is a residential state college of the University System of Georgia (USG). SGSC focuses on a core of strong teaching and personalized academic advising. It has a long and distinguished tradition of serving the people of Georgia.

Students pursue associate degrees in 20 programs of study, eight (5) bachelor¿s degrees programs which are transferrable to other institutions or prepare them for careers in a variety of fields and

South Georgia State College institution has given residents in South Georgia a chance to further their education since the early 1900s.

Location

Douglas Campus is located at 100 West College Park Drive| Douglas| GA | 31533

Waycross Campus is located at 2001 S. Georgia Pkwy| Waycross| GA |31503

Valdosta Entry Program is located at 1500 N. Patterson Street| Valdosta| GA |31698

Department Information

Department of Academic Affairs.

Job Summary

The Administrative Coordinator for the Academic Affairs Office provides professional administrative and operational support to ensure the effective management of academic functions, including faculty contracts, class schedules, credential verification, and record keeping. This position serves as a central communication and coordination point between Academic Affairs, Human Resources, school leadership, and departmental administrative assistants to maintain smooth academic operations and compliance with institutional and accreditation standards.

Responsibilities

Faculty Administration & Records Management -

Prepare, process, and track all faculty contracts and appointment letters in coordination with Human Resources.

Maintain accurate and confidential faculty personnel records, including contracts, evaluations, and credential documentation.

Verify and document faculty qualifications and credentials to ensure compliance with institutional, state, and accrediting body requirements.

Support onboarding of new faculty members by coordinating required paperwork, credential verification, and orientation materials.

Academic Scheduling & Coordination -

Assist in the preparation and maintenance of semester and annual class schedules in collaboration with school leadership and department chairs.

Maintain and update course offerings, room assignments, and faculty teaching loads in scheduling systems.

Monitor and communicate schedule changes to relevant stakeholders.

Communication and Collaboration -

Serve as a primary point of contact for inquiries to the Academic Affairs Office, ensuring prompt and professional responses.

Facilitate effective communication and collaboration among Academic Affairs, Human Resources, school leadership, and administrative staff.

Support the dissemination of academic calendars, policies, and procedures to faculty and staff.

Administrative Support -

Prepare correspondence, reports, meeting materials, and minutes for Academic Affairs leadership.

Coordinate and schedule meetings, trainings, and academic events.

Assist with data collection, reporting, and document management to support accreditation and compliance requirements.

Maintain confidentiality and professionalism in handling sensitive information.

Perform Other Duties -

Perform other duties as assigned by supervisor.

Required Qualifications

Educational Requirements

Associate Degree

Required Experience

Minimum of 2-3 years of administrative or office experience, preferably in an academic, higher education, USG setting.

Experience with faculty records management, scheduling, or HR coordination strongly preferred.

Knowledge, Skills, & Abilities

SKILLS

Strong organizational skills with meticulous attention to detail.

Excellent written and verbal communication abilities.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

High degree of professionalism, discretion, and confidentiality.

Proficiency in Microsoft Office Suite and experience with academic or HR information systems (e.g., Banner, MFE, Crystal, etc.) preferred.

Strong interpersonal skills and the ability to work collaboratively across departments.

Contact Information

For more information or questions about the job posting and technical support, please contact OneUSG Connect Support at (877) 251-2644, or by email at support@usg.edu .

USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https : / / www.usg.edu / policymanual / section6 / C2653 .

Conditions of Employment Employment is contingent upon successful completion of a background check and demonstrating your eligibility for employment with South Georgia State College. Position may require credit check (if using PCard, working with cash, etc.).

Offers made are expressly subject to the applicable federal and state laws, to the statutes, rules, and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG).

The position requires completion of SGSC annual compliance training course such as State Business Transactions, Drug free Workplace, Anti-Harassment Policy, Introduction to Information Security, Workers Compensation, Motor Vehicle Policy, USG Ethics Policy, Conflict of Interests / Outside Activities Policy, Leave Procedures for Faculty and Staff, Georgia Open Records Act, Family Educational Rights and Privacy Act (FERPA), Contracts 101.

Must be able to perform duties and responsibilities with or without reasonable accommodation.

South Georgia State College is a Tobacco and Smoke-Free Community.

Equal Employment Opportunity South Georgia State College provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability.

Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources : (912) 260-4376.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P-Card).

This position may travel 1% - 24% of the time

Other Information South Georgia State College Mission and Vision Statements

Mission Statement

South Georgia State College supports students in achieving their academic and professional goals by providing high-quality associate and baccalaureate degree programs in an affordable, accessible, and supportive learning environment.

Vison Statement

South Georgia State College will be the best choice for higher education in southeast Georgia, dedicated to affordability, student success, and innovative programs that prepare graduates for advanced studies and professional careers while driving regional economic growth.

Background Check

• Position of Trust