Administrative Assistant

Job Description

Job Description

Job Title : Administrative Assistant

Location : Durand, WI

Schedule : Monday–Friday, 6 : 00 AM – 2 : 00 PM

Pay : $20–$24 / hour (based on experience)

Job Description :

We are seeking a reliable and detail- orientedAdministrative Assistantto support our plant operations. This role is essential to keeping our office organized and efficient, and it offers a wide variety of responsibilities in a fast-paced environment.

Key Responsibilities :

• Gather and distribute production paperwork, Run Records, and Aggl Reports
• Match invoices with PO numbers and packing lists; send for payment
• Enter accounts payable into the Plant Purchases Spreadsheet
• Prepare onboarding paperwork for new employees
• Answer and direct phone calls professionally
• Perform filing and general office duties
• Provide directions to truck drivers entering the plant
• Assist management with various tasks as assigned
• Maintain daily production records, inventory updates, and yield reports
• Manage petty cash and submit receipts for reimbursement
• Process and audit weekly payroll; maintain employee records
• Track attendance and prepare time cards
• Create and manage Bill of Ladings for shipments
• Verify benefit invoices and coordinate with HR
• Maintain insurance and benefits websites
• Handle worker’s compensation claims and OSHA logs
• Complete annual license applications
• Generate reports for corporate and plant management
• Support Executive Assistant duties when needed
• Prepare daily shipping / receiving schedules and distribute copies
• Send customer samples and required documentation
• Take meeting minutes and distribute electronically
• Manage Amazon and Milkmanmilk orders via ShipStation
• Monitor inventory and initiate fulfillment orders
• Fill out weekly labor cost reports and census updates
• Maintain phone lists and product / pallet tags as needed

Qualifications :