Accounting Coordinator

Job Description

Job Description

JOB DESCRIPTION

As the Financial Services Coordinator in Accounting, you will have a vital role in ensuring the correct implementation of accounting procedures. Guided by the Controller, you will handle essential bookkeeping and accounting tasks for the Financial Services team, including efficiently processing accounts payable (AP), receivables (AR), and reconciliations. Additionally, you will ensure transactions are processed promptly within our financial systems and conduct transaction research when necessary.

KEY RESPONSIBILITIES :

Accounts Receivable & Income Management : Oversee incoming payments, manage returned loan payments, and handle loan and investment income. Process daily ACH transactions, donations, and other income, manage ACH collections, and monitor outstanding invoices to ensure timely payments.

Accounts Payable & Expense Management : Process vendor payments, accounts payable, and expense reports, maintaining accurate related documentation. Electronically file all AP documentation, expense reports, journals, and portfolio statements. Maintain petty cash. Oversee 1099-MISC accounts while ensuring W-9 compliance.

Banking & Reconciliations : Process account reconciliations and banking transactions, perform bank account and other balance sheet reconciliations, manage credit card transactions, and follow up on outstanding checks.

Financial Reporting & Analysis : Provide financial visibility that supports informed financial decision-making, assist with monthly reports comparing actuals to budget, and perform financial analysis and research as needed.

Financial Systems Management : Ensure accurate and timely data processing in financial systems. As the primary processor for daily financial system data, prepare standard and other journal entries as needed. Audit system output and generate related reports as requested.

Compliance & IRS Reporting : Support departmental reporting responsibilities and ensure compliance with all reporting regulations and guidelines. Assist with IRS withholding and payment processes.

Audit & Budget Support : Support internal and external review and planning processes. Assist as needed with annual audit preparation. Contribute to the development of the annual budget.

Other Responsibilities : Perform other duties as assigned to support the organization's mission and objectives.

REQUIRED SKILLS AND EXPERIENCE :

Associate’s degree in accounting or related field required; bachelor’s degree preferred. Relevant work experience may substitute for education.

Minimum of two years of experience with accounts payable and receivable, journal entries, account reconciliation, and managing expense reports.

Proven experience supporting month-end close processes.

Demonstrated proficiency in the Microsoft 365 Suite with intermediate skills in Excel for the application of data management and analysis features.

Acute attention to detail with a meticulous focus on accuracy and consistency.

Demonstrated strong customer service skills, focused on delivering positive outcomes and building professional rapport with internal and external customers.

Strong critical thinking and problem-solving skills.