Administrative Analyst II / III

Administrative Analyst II

The City of Antioch is currently accepting applications and focusing on hiring at the Administrative Analyst II level within the Economic Development Division. The Economic Development Division is responsible for the City's efforts to attract, retain, expand, and assist businesses in Antioch, generating wealth through which community benefits are realized. Our end goal is a business community known for its complexity and diversity. We support a wide range of programs and initiatives to help existing businesses and attract new ones. Outreach to businesses, property owners and commercial real estate brokers is a key component of the division's strategy. Under general direction, the Administrative Analyst II performs a full range of responsible and varied professional, analytical, programmatic and administrative duties involved in providing responsible staff support to City divisions and departments; assumes responsibility for assisting in the management and administration of the Economic Development Division; assists other divisions within the Department; recommends action and assists in policy, procedure, work methods, and budget development and implementation for area of assignment; and coordinates assigned activities with other divisions, departments, outside agencies, and the general public.

The current opening is in the Economic Development Division. However, the eligibility list can be utilized to fill other vacancies in the same classification.

Benefits : Cafeteria Plan (City of Antioch pays 100% of Kaiser rate, up to family tier) Retirement : CalPERS Classic Members 2.7% @ 55, New PEPRA Members 2% @ 62 457 Deferred Compensation Option Life Insurance Employee Assistance Program Retirement - California Public Employees' Retirement System (CalPERS) : 2.7% @ 55 for classic members or 2.0% @ 62 for PEPRA members Holidays - 14 days per year Vacation - 11 to 25 days per year depending upon length of service Sick Leave - 12 days per year with no limit on accumulation Deferred Compensation Plan - City offers a 457 Plan Medical-After-Retirement Account (MARA) Social Security - The City participates in the Medicare portion only. Educational Incentive Program Bilingual Pay - $100 per month

Salary : $50.49 - $61.38 Hourly $4,039.38 - $4,910.77 Biweekly $8,752.00 - $10,640.00 Monthly $105,024.00 - $127,680.00 Annually Full Salary Schedule PLEASE NOTE : THE POSTING WILL REMAIN OPEN UNTIL 12 / 14 / 2025 OR UNTIL 200 APPLICATIONS HAVE BEEN RECEIVED. THIS RECRUITMENT CAN CLOSE AT ANY TIME. CANDIDATES ARE ENCOURAGED TO APPLY IMMEDIATELY. ORAL BOARD INTERVIEWS ARE TBD THE CITY RESERVES THE RIGHT TO MODIFY THIS SCHEDULE.

DISTINGUISHING CHARACTERISTICS These are the journey level classes in the professional Administrative Analyst series. Positions at this level are generally assigned responsibility for the management and administration of a specific program or function and independently perform a wide range of responsible and difficult analytical duties in providing responsible staff support to a City department, office, and / or program area. Assignments are typically received in broad, outline form, and incumbents are expected to have the competencies needed to act independently in developing applicable resources and information. Projects may include statistical analysis, operations support, and policy, procedures, and budget development, or other areas specific to the department or office. Incumbents are expected to exercise independent judgment in selecting study approach and analytical techniques and in making sound recommendations based on study results.

Examples of Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and / or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Provide assistance in resolving the more difficult operational and administration problems; identify problem areas and issues; plan, organize, coordinate, direct, and / or conduct administrative and / or management studies relating to the activities or operation of the assigned department, office, or program area.
• Conduct complex surveys, research, and analysis on administrative, fiscal, and operational issues; determine analytical techniques and information-gathering processes and obtain required information and data for analysis; analyze alternatives and make recommendations regarding such areas as staffing, facilities, equipment, cost analysis, productivity, and policy or procedure modifications; discuss findings with management staff and prepare reports of study conclusions; oversee and assist in the implementation of recommendations.
• Provide complex staff assistance to management staff; participate on and provide staff support to a variety of committees and boards; prepare and present staff reports and other correspondence as appropriate and necessary.
• Plan, coordinate, implement, promote, and oversee assigned programs, projects, and initiatives; oversee and participate in the development and implementation of program / project goals, objectives, policies, procedures, and priorities; oversee and participate in the development and implementation of strategies and workplans for the achievement of these goals.
• Oversee and participate in the design, production, and distribution of a variety of promotional, marketing, outreach, and information materials, communications, and presentations; create press releases; serve as media contact for assigned programs.
• Perform a range of duties involved in the identification, planning, development, and implementation of new and / or modified programs / projects that would promote and enhance the mission, goals, and objectives of the City; oversee or perform the necessary research and analysis to justify the appropriateness of implementing the proposed program / project; prepare presentation materials and background documentation; monitor project success using appropriate tracking and feedback systems.
• Perform a range of duties involved in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, leasing agents, and others; ensure work is performed in compliance with contracts and agreements.
• Coordinate assigned services and program / project activities with those of other City programs, functions, departments and staff, boards, committees, and task forces as well as external agencies, groups, and the general public to ensure effective cooperation consistent with optimal efficiency, effectiveness, and economy; coordinate data, resources, and work products as necessary and upon request in support of a productive and positive working environment; represent the assigned area to public and private groups, organizations, and other City groups; provide information and assistance as appropriate.
• Ensure that assigned program / project activities and services comply with relevant federal, state, and local laws, policies, and regulations.
• May participate in the selection, training, and evaluation of assigned administrative support personnel; provide or coordinate staff training; work with employees to correct deficiencies.
• Serve as primary contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations; negotiate and resolve sensitive and controversial issues; explain, justify, and defend programs, policies, and activities.
• Participate in the budget development process and budget monitoring activities for assigned areas of responsibility; collect and analyze financial data; review and analyze budget requests and budget changes; make recommendations and obtain final approval for changes; create data tracking and reporting systems; monitor monthly status.
• Administer, write, and prepare assigned grants; monitor and prepare reports on authorized grant expenditures.
• Attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of business and public administration and issues related to field of expertise.
• May direct the work of support staff on a project or day-to-day basis.
• Perform related duties as required.

Typical Qualifications

KNOWLEDGE OF : Principles and practices of public administration. Organization and operation of municipal government. Municipal government functions specifically related to assigned program area. Operational characteristics, services, and activities of assigned program area. Principles and practices of program development and administration. Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment. Principles and practices of contract negotiation, preparation and monitoring. Principles and applications of critical thinking and analysis. Techniques and formulae for administrative, financial, and comparative analyses. Methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation. Recent developments, research methods, current literature, and sources of information related to assigned programs and service areas. Principles and practices of budget preparation and administration and grant application and administration principles and practices. Finance and accounting systems. Principles of business letter writing. Federal, state, and local government organizations. Principles of supervision, training, and performance evaluation. Modern office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, trends, methods, and techniques used in customer service, public relations, public information, and program education and promotion. English usage, spelling, grammar, and punctuation. Pertinent federal, state, and local laws, codes, and regulations.

ABILITY TO : Perform a wide range of professional analytical duties involving the use of independent judgment and personal initiative. Independently plan, organize, direct, coordinate, and evaluate assigned programs, projects, events, or technical area. Quickly assimilate