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Executive Assistant
Executive AssistantAbdo • Minneapolis, MN, US
Executive Assistant

Executive Assistant

Abdo • Minneapolis, MN, US
3 days ago
Job type
  • Full-time
Job description

Executive Assistant

Anticipatory. Problem-solver. Tech-savvy. Relationship-builder.

Do these words describe you? If so, we'd love to hear from you.

At Abdo, we're not your typical accounting firm. For us, 'Lighting the path forward' means that we go well beyond traditional accounting and auditing to deliver solutions that help our clients succeed. We carefully seek out the best people and trust them to make a difference in helping our clients navigate forward with confidence.

Our culture is built on the following principles :

  • Relationships - We give our best to our clients and to each other.
  • Growth & Development - We get better every day.
  • Teamwork - We accomplish great things together.

As our firm continues to grow, we are seeking an Executive Assistant to provide high-level support to our Managing Partner and Chief Operating Officer. This is a critical, fast-paced role supporting two of our most senior leaders, and we are looking for someone who thrives on being one step ahead, juggling multiple priorities, and making things happen.

Key responsibilities include :

  • Provide proactive, senior-level administrative support to the Managing Partner and COO
  • Anticipate needs, prioritize competing demands, and ensure leaders are focused on their highest and best work
  • Manage complex calendars : schedule, move, reschedule, and decline meetings as appropriate while balancing priorities and relationships
  • Serve as gatekeeper to minimize time executives spend managing email; organize, prioritize, and draft responses that reflect their voice and tone
  • Keep track of to-dos, deadlines, and projects, reminding executives of follow-ups and helping ensure accountability and follow-through
  • Oversee daily office operations for a smooth and efficient environment
  • Serve as liaison to other offices, facilitating effective communication and collaboration
  • Organize and plan events, meetings, and retreats, including logistics, food ordering, audiovisual, and setup
  • Support the onboarding process for new employees ensuring seamless integration
  • Provide leadership and backup support for administrative functions, as needed

    • Plan and Execute Key Firm Meetings & Events :

  • Plan and execute major firm meetings such as the annual Partner Meeting, Partner Retreat, quarterly meetings, and Town Halls
  • Prepare PowerPoint slide decks and other presentation materials
  • Find, negotiate, and coordinate off-site meeting locations and be on-site to oversee logistics
  • Ensure smooth execution of meetings with detailed attention to audiovisual, room setup, catering, and day-of needs

    • Keep Operations Running Smoothly :

  • Coordinate firm activities including licensing, professional liability and cyber insurance renewals, and partner documentation
  • Run reports, organize data, and present information in clear, useful ways to executives
  • Write and edit communications such as emails, announcements, and intranet posts, ensuring the executives' tone and professionalism are reflected
  • Partner with other Executive Assistants, providing backup and stepping in to support other Partners or projects when needed
  • Regularly check in with supported executives to identify additional ways to increase effectiveness

    • Ideal candidate has :

  • A get-things-done personality who takes initiative, figures things out, and anticipates what's next
  • Experienced in supporting senior executives (5+ years preferred), with confidence navigating complex situations and relationships
  • Comfortable with interruptions, adaptable, and patient in a fast-moving environment
  • An excellent writer and communicator with strong emotional intelligence and relationship-building skills
  • Highly organized with strong prioritization skills and the ability to juggle multiple projects
  • Skilled in Microsoft Outlook and Office Suite, and comfortable leveraging technology (including AI tools) to increase efficiency
  • A problem-solver who stays calm under pressure and isn't afraid to try new things
  • Based in the Twin Cities area, available to work in our Edina office at least 34 days per week (preferred daily)

    • Attracting, developing, and retaining the best employees are our highest priorities at Abdo. Listed as a "Fastest Growing Firm" and ranked in the Top 200 firms by Inside Public Accounting, we are always seeking talented individuals who can contribute to the continued growth and success of our firm.

    If you desire flexibility and control in your work schedule along with recognition for your efforts, Abdo has the opportunity you're looking for! Apply online TODAY!

    In-office work arrangement : This is an in-office position based in Edina, MN.

    Additional Information : At Abdo, we are committed to providing fair, transparent, and competitive compensation that reflects the unique skills and experiences of each candidate. The estimated base pay range for this role is $56,000 - $86,000. Offers are typically made below the maximum to allow room for future compensation increases in the role. The compensation offer will be based on factors such as experience, education, licensure, certifications, skills, and business needs.

    All employees have the opportunity to earn discretionary bonuses based on demonstration of extraordinary performance, special projects or significant importance, or other major accomplishments. Managers are also eligible for a manager bonus program which is awarded based on the consideration of individual contributions, team accomplishments, and firm growth.

    Abdo cares about the wellbeing of our team members and offers a comprehensive benefits package to support this. Our benefits package includes :

  • Medical, dental, vision, HSA with employer match, FSA medical and dependent care, long & short-term disability insurance options
  • 22 days per year of PTO, 8 full holidays, 2 half holidays, 24 hours paid volunteer time, parental and grandparent leave
  • 401(k) plan with employer contributions up to 4.5%
  • Abdo-sponsored telehealth platform
  • Technology reimbursement
  • Half day Fridays June through September
  • Professional expenses and CPA support and bonus

    • Benefits offerings are based off benefits eligibility requirements being met. View more information on our comprehensive benefits package on our Careers page.

    Abdo LLP is committed to providing equal employment opportunities to all employees and applicants for employment without regard to any legally-recognized basis "protected class" including but not limited to : race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, marital status, or any other characteristics protected under federal, state, or local laws.

    If you need assistance or reasonable accommodations through our recruiting process, please email us at careers@abdosolutions.com.

    We will not be hiring candidates from agencies for this position.

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