Human Resources / Payroll

Human Resources Assistant

The primary purpose of your job position is to assist the DSD / DON / Administrator in Administering policies and implementing facility orientation.

Essential Duties

• Supports organizational goals and values.
• Receive and follow schedule / instructions from your supervisor and as outlined in our established policies and procedures.
• Must uphold strict confidentiality, be team oriented and a results-oriented self-starter.
• Assist in organizing the orientation of new employees according to regulations which includes but is not limited to philosophy and objectives of care, resident rights, safety, infection control and the policies and procedures of the facility.
• Maintains knowledge of legal requirements and government reporting regulation affecting human resource functions and ensures policies, procedures and reporting are complaint.
• Assists with recruitment and on-boarding of new employees. This will include candidate screening interviews and scheduling.
• Assist in data entry of required information
• Gathers information and prepares reports on various human resources topics as needed.
• Prepares or updates employment records related to hiring, transferring, promoting and terminating.
• Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.
• Works with the Risk Manager as needed on complex HR / WC cases
• Ensure that in-services are scheduled timely and posted in designated areas.
• Maintain current records of orientation and in-service attendance for each employee.
• Assist in coordinating the safety program and scheduling pre-employment and current employee health examinations and tests as directed.
• Document and / or coordinate all required Fire / Internal Disaster drills
• Be courteous, considerate and cooperative when communicating with all facility personnel, residents and the public.
• Promote and maintain good public relations on behalf of the facility.
• Advertise available positions for the facility, as requested.
• Provides information by answering questions and requests.
• Contributes to team effort by accomplishing related results as needed.
• Regular attendance and dependability.
• May assist with payroll duties.
• Participate in facility surveys.
• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility.
• Assist in recording all incidents / accidents. File in accordance with established policies and procedures.
• Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
• Other duties as assigned by the supervisor / DON / Administrator.
• Process and monitor garnishment orders and other issues that impact payroll specifications.
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department / division transfers.
• Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Process manual checks.
• Prepare and process termination payroll checks in appropriate timeframes.
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and worker's compensation payments.
• Monitor sick and vacation accruals.
• Process and complete verification of employment.
• Prepare payroll allocations reports for the finance team.
• Reconcile payroll prior to transmission and validate and reports.
• Balances the payroll accounts by resolving payroll discrepancies.
• Provides payroll information by answering questions and requests.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Partner with the assigned HRBP on complex HR cases, providing support and ensuring alignment with organizational policies and objectives.
• Regularly completing audits and completing corrections to ensure the facility is in compliance.

Supervisory Requirements

This position may have supervisor responsibilities for a HR Assistant

Qualification

Education and / or Experience

High School Diploma or equivalent required; Two years of college education preferred.

2 years of administrative experience, preferably within an HR department is highly desirable.

Strong interpersonal and customer service skills.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

To perform this job successfully, an individual must have knowledge in clerical functions and computer literacy.

Must have knowledge of office machines and equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and / or move up to 25 pounds. Prolonged use of a desk top or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. Frequent use of all office related equipment to include; copier / scanner / fax, telephone, and calculator.

May be necessary to assist in the evacuation of residents during emergency situations. Travel by auto or airline may be required.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

Additional Information

Note : Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at anytime. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.