Administrative Assistant III

Job Announcement

This position works within the Division of Children, Youth and Families (CYF) to support the Foster Care and Adoption (FC&A) Resource and Support Program. As an agency, DFS is committed to strengthening the well-being of its diverse community by protecting and improving the lives of all children, adults, and families through assistance, partnership, advocacy, outreach, and quality services. To learn more about DFS and its Mission, Vision, and Values, please click here.

Under the general direction of the supervisor, provides general administrative support to supervisors and social services specialists to include the following :

• Assisting with managing client records.
• Enters data accurately and timely and prepares reports.
• Handles client-related phone calls and letters, including interacting with angry or upset clients.
• Provides general administrative support to unit staff including managing supplies, vehicles, and mail.
• Supports hiring efforts and assists with meetings.
• Works on special projects to assist supervisors and units.
• Assists on training other administrative assistants, as needed.
• Works collaboratively with other administrative staff in the Children, Youth, and Families Division and helps in other programs as needed.
• Demonstrates flexibility in handling multiple and changing tasks.
• Prioritizes tasks to adapt to changing priorities.
• Develops and maintains organizational systems for themselves and the unit they support.
• Performs special projects including research, reports, and correspondence.

Specifically, this administrative assistant position will support the program's Fostering Future team. This team supports older youth and young adults in foster care. Given the specialized focus of the team, this position has specialized tasks such as the completion of credit checks and freezes for those in foster care, support with Independent Living workshops and programming, and coordinating activities with community donors.

Grow your career with Fairfax County!

With more than 16,000 employees, Fairfax County is a diverse workforce offering employees stimulating and challenging opportunities across a broad scope of career opportunities. As a Fairfax County employee, you impact the well-being of our community every day.

This is an exciting time to join Fairfax County Government as we shape racial and social equity policies in the county through the One Fairfax Policy. Using this framework, we intentionally consider equity when making policies or delivering programs and services. To learn more, we highly encourage you to watch the Becoming One Fairfax-An Introduction to Key Concepts video and visit the One Fairfax webpagehere.

Finally, click here to learn more about learn more about our Department of Family Services, meet our director and some of our practitioners, watch a short video to learn more about this position, read the top 5 reasons to come work with us, and check out the great benefits, including excellent paid leave, health plans, and retirement plans.

All Fairfax County Government employees are expected to adhere to the Standards of Conduct. In maintaining a drug free workplace, employees are prohibited from manufacturing, distributing, possessing, using or being under the influence of alcohol or illegal drugs while at work or on county premises.

Note : The functional areas of this position are scheduling & coordination, communication, office management, or receptionist / public contact.

Employment Standards

MINIMUM QUALIFICATIONS :

Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED :

None.

NECESSARY SPECIAL REQUIREMENTS :

The appointee to the position will be required to complete a criminal background check, and a Child Protective Services Registry check to the satisfaction of the employer.

This position is considered essential personnel and will be required to report to work during times designated countywide as approved for unscheduled leave regardless of the emergency situation (i.e., weather, transportation, other disaster).

PREFERRED QUALIFICATIONS :

PHYSICAL REQUIREMENTS :

Duties are generally sedentary. Ability to communicate clearly and concisely, both orally and in writing. Ability to use automated technology. Sufficiently mobile to deliver mail, messages, and records. Sufficiently mobile to travel outside the office for meetings, to set up rooms and organize materials for meetings and trainings. All duties are performed with or without reasonable accommodation.

SELECTION PROCEDURE :

Panel Interview and may include a practical exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian / Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and / or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO / AA / TTY.

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