Billing Coordinator

Job Title : Billing Coordinator

• if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap!

Job Description

We are seeking a dedicated Billing Coordinator who will play a crucial role in understanding sales processes and systems, resolving sales contract issues, and managing contract administration. The role involves preparing and distributing weekly billing and financial reports, reconciling financial reporting, ensuring data integrity, and continuously seeking process improvements.

Responsibilities

Work with account executives to resolve sales contract issues with the Shared Service Center (SSC).

Resolve contract / billing discrepancies promptly by conducting research and partnering with internal resources.

Manage the contract administration process and support the collections process, including follow-up for appropriate documentation and approvals.

Prepare and distribute weekly billing and financial reports.

Reconcile financial reporting and / or systems.

Ensure data integrity and accuracy in all reporting.

Maintain documentation and continuously look for process improvements.

Complete ad-hoc financial analysis and assist with month-end close procedures.

Assist in Payroll review process by verifying employee payroll information for commissions, bonuses, and payroll exceptions.

Assist in managing day-to-day office administrative activities for the branch.

Serve as a backup for the print production coordinator, placing production orders and managing project workflows.

Work with Sales & Operations teams to ensure orders are executed, tracked, and issues are resolved or prevented.

Essential Skills

Strong attention to detail.

Ability to interpret and verify documents.

Familiarity with version control and document management systems.

Understanding of basic accounting principles.

Experience with CRM or ERP systems.

Strong organizational skills and attention to data integrity.

Familiarity with tools like Salesforce, Workday, and Microsoft Excel.

Additional Skills & Qualifications

Degree in business or related field preferred but not required.

Technically savvy.

Work Environment

The first month of this position is fully onsite. After the first month, the role transitions to a hybrid schedule, requiring onsite presence on Monday, Wednesday, and Friday.

Job Type & Location

This is a Contract to Hire position based out of Torrance, CA.

Pay and Benefits

The pay range for this position is $30.00 - $32.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type

This is a hybrid position in Torrance,CA.

Application Deadline

This position is anticipated to close on Nov 11, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.