Senior Project Manager

Job Posting Title :

Senior Project Manager

Hiring Department : Graduate School

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status : Exempt

Earliest Start Date :

Oct 27, 2025

Position Duration :

Expected to Continue Until Aug 31, 2027

Location : UT MAIN CAMPUS

Job Details : General Notes

Selection made by committee and hiring supervisor based on review of online applications and results of personal interviews. Hiring decision contingent upon applicant clearing security background check. Must be eligible to work in the United States on a full-time basis for any employer without sponsorship. Work schedule will be discussed with supervisor. The initial term of employment for this position is for two years.

Purpose

Reporting to the University's Dean of the Graduate School and Senior Vice Provost for Graduate and Postdoctoral Studies the Senior Project Manager will be a member of the senior leadership team managing major projects, coordinating initiatives, and providing advice on meeting strategic needs.

Responsibilities

Oversee multiple major projects to improve the operational efficiency of the Graduate School's administrative work. Projects may include modernization of the mechanisms by which Graduate School offices manage the flow of requests, documents, and other administrative activities; coordination of the development and implementation of a plan to meet the data needs of the Graduate School and its stakeholders; organization of task groups focused on issues of importance in graduate and postdoctoral education.

Collaborate with stakeholders to ensure readiness and adoption of new solutions. Manage flow of major projects across full project lifecycle from initiation to completion. Assemble project teams and partner with team members to assign responsibilities, develop project schedules, and track progress. Ensure effective collaboration and communication among project team members and stakeholders. Effectively allocate and manage internal and external resources to ensure optimal project delivery. Maintain comprehensive project documentation to ensure that all project milestones, decisions, and changes are accurately recorded. Benchmark, monitor, and evaluate project outcomes, identifying opportunities for improvement.

Drive change management efforts associated with projects to ensure smooth implementation of new technologies, systems, and processes. Establish and foster strong collaborative relationships with stakeholders in graduate and postdoctoral education. Coordinate the engagement of key stakeholders within the Graduate School and across campus in major projects and strategic initiatives.

Serve as a strategic thought partner to the Dean and the senior leadership team on objectives, priorities, issues and risks. Exercise independent analysis and judgment in prioritizing situations requiring attention and take steps to ensure strategic and operational priorities and projects progress in a timely fashion. Proactively identify information that has the potential to be impactful and elevate issues to the attention of the dean, along with options for resolution, in a timely manner.

Required Qualifications

Bachelor's degree.

At least 7 years relevant professional experience collaboratively managing and leading projects.

Project management professional experience or equivalent.

Demonstrated track record of delivering projects on schedule.

Demonstrated extensive experience in the following competencies : decision-making and critical thinking, tactical and strategic planning, effective communications and facilitation, problem solving, conflict management and team management.

Demonstrated excellent customer-facing and listening skills.

Demonstrated ability to work effectively in a team-oriented environment, both independently and collaboratively.

Strong leadership, communication, and interpersonal skills.

Experience with information management systems in higher education.

Project Management Institute (PM) Certification.

Experience with graduate education.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree or higher.

Salary Range

$105,000 + depending on qualifications

Working Conditions

Work around standard office conditions.

Work performed on concurrent projects, often involving mission-critical deadlines.

This position is expected to be on-site 5 days a week.

This position is located in Austin, Texas.

Fixed 2 year appointment.

Work Shift

Work schedule to be discussed with supervisor.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.