Accounts Payable Specialist

741 Delaware Avenue, Buffalo, NY, USA | Accounting | Hourly | 21.67-24.00 per hour Depending on Experience | Full Time

| PTO, 403B, Paid Holidays

Overview

Catholic Charities of Buffalo is currently seeking a full-time Accounts Payable Specialist. Under the general direction of the Assistant Director of Finance , the Accounts Payable Specialist is responsible for coordination of the day-to-day operations of the AP position, monitoring and reviewing progress and accuracy of work, directing efforts and providing technical guidance on more complex issues.

Catholic Charities is non-profit human services agency that strives to empower individuals, children, and families across the eight counties of Western New York. For more than 100 years, Catholic Charities of Buffalo has provided HOPE to individuals and families of all faiths, backgrounds, and circumstances. As the most comprehensive provider of human services in Western New York, Catholic Charities delivers wide-ranging programs to address systemic poverty, sudden financial crisis , hunger, behavioral health, workforce readiness, family stability, legal immigration and resettlement, and help for older adults. As a trauma-informed agency, we strive to support the total wellbeing of clients and employees. Catholic Charities prioritizes wellness and diversity through various committees such as : CARE (Compassion, Acceptance, Respect for Everyone) Committee to create an inclusive environment where every individual feels seen, heard, and valued; Trauma-Informed Care (TIC) Committee to lead agency efforts in creating and maintaining a trauma-informed workplace; Wellbeing Committee to empower staff to reach their full potential through personal wellness and community support; and the Safety Committee to maintain a physically and psychologically safe and welcoming environment for all.

Job Responsibilities

Invoice and check request processing : receive, review and verify invoices from vendors and check requests from agency staff.

Payment management : responsible for processing payments to vendors including checks and ACH electronic payments.

Serve as the front-line AP position handling a large amount of paperwork generated by multiple departments, first line communicator in problem solving and vendor inquiries

Review vendor account schedules for past due invoices

Streamline A / P administrative processes and provide technical guidance to team members

Ensure accuracy and efficiency of A / P processes by reviewing procedures; analyzing problems and recommending solutions

Assist management with the sub-ledger reconciliations and month-end close processes

Attain extensive knowledge of the Company's A / P processes with MIP Sage Fund accounting

Identify and work with available resources to troubleshoot inefficiencies within the process

Be responsible for training and providing guidance on processes and functionalities of A / P applications

Must provide excellent service to external vendors and internal customers

Partner with the Procurement Analyst , IT and Maintenance Departments in resolving issues to ensure t imely payment processing of invoices

Assist with special projects assigned by the Director and Assistant Director of Finance and contribute to the team by accomplishing related tasks as needed.

Ensure all Company financial data is kept confidential.

Project a positive, professional Company image.

Qualifications

Associate's degree in Accounting , Finance, or equivalent experience.

5+ years of accounting experience, with a strong focus on Accounts Payable.

Familiarity with month-end / year-end close processes and 1099 preparation.

Proficient in Microsoft Office, especially Excel and Word . Experience with MIP Fund Accounting is a plus.

Strong written and verbal communication skills .

Highly organized, accurate , and able to manage multiple tasks and priorities.

Professional and composed under pressure; able to meet deadlines in a fast-paced environment.

Collaborative team player with a positive attitude.

Strong problem-solving skills and attention to detail.

Ability to build effective relationships across all levels of the organization.

Non-profit experience preferred but not required .

What We Offer

35 hours per week

13 paid holidays

25 PTO days per year (Pro-rated based on first year start date)

Comprehensive health, dental & vision offerings for full-time

Employer-paid life insurance for full-time

Ancillary benefit offerings for full-time

Flexible Spending Account (FSA) option for full-time

Health Savings Account (HSA) when electing a high deductible health plan for full-time

Employer-paid Employee Assistance Program (EAP)

403b Retirement Plan (Eligible after first pay period) with employer contribution after six months

Applicants must reside in New York State to be considered.

Compensation range may vary based on factors including but not limited to skills, education, location and experience.

Apply today at :

As an Equal Opportunity Employer, Catholic Charities of Buffalo is committed to providing equal employment opportunities to all individuals, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. Catholic Charities of Buffalo will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities, unless such accommodations would impose an undue hardship on the operation of the business. If you require reasonable accommodation during the application or interview process, please contact recruitment@ccwny.org .